Job Description

Administrator in Facilities at The Wonder Years Nursery


Administration
Listed On: 27 August 2025


Expires On: 27 September 2025


Dubai
The Wonder Years Nursery is seeking to hire an Administrator in Facilities for their branch in dubai.
Job Title: Administrator in Facilities

Location: The Wonder Years Nursery, Remraam Branch, Dubai, UAE

Working Hours: Monday to Saturday, 8 AM - 6 PM

Benefits: Visa and medical insurance provided, transport included (Satwa, Al Rigga or Sport City)



Job Overview



The Wonder Years Nursery is seeking a dedicated and proactive Administrator in Facilities to ensure the smooth and safe operation of our nursery environment. This role involves managing facility maintenance, government compliance, and operational efficiency to create a safe and welcoming space for our children, staff, and parents.



Key Responsibilities



Compliance & Safety:


Ensure full compliance with Dubai Municipality and other government regulations. Maintain updated records of all required licenses, including trade licenses, building licenses, and other necessary government renewals. Ensure all Facility Management (FM) and Dubai Municipality (DM) files are up to date. Oversee waste disposal and environmental safety outside the building. Ensure compliance with health and safety regulations for staff and children.

Maintenance & Operations:


Arrange regular maintenance of nursery equipment and internal systems (e.g., CCTV, fire alarms, biometric machines, HVAC systems). Conduct routine inspections of classrooms and furniture to identify and schedule necessary repairs. Oversee summer deep cleaning and disinfecting of the nursery premises. Monitor and track all facility-related expenses, including regular and ad-hoc costs. Coordinate parking duty in the mornings and afternoons. Liaise with maintenance team.

Transport Coordination:


Arrange transportation for students with an RTA approved bus company. Ensure proper registration of bus nannies with the RTA. Oversee the daily bus schedule, ensuring all routes and timings are followed. Ensure the health and safety of passengers traveling via nursery transport.

Inventory & Procurement:


Conduct a yearly inventory of school property in collaboration with the accounts department. Purchase pantry items, school consumables, and office supplies. Obtain quotations and manage purchasing processes for necessary supplies and maintenance services. Maintain an organized record of invoices from external suppliers, contractors, and transport providers.

Administrative Duties:


Assist the PRO with documentation for government renewals and regulatory requirements (e.g., 24x7, trade license, building license). Assign cleaning tasks and oversee cleaning schedules for nursery staff alongside the supervisor. Keep detailed logs and ensure records are properly maintained for all facility-related operations.
Requirements


Proven experience in facilities management, operations, or a similar role. Strong knowledge of Dubai Municipality regulations and compliance standards. Excellent spoken English and strong communication skills. Proficiency in computer skills, including MS Office (Excel, Word, Outlook). Ability to manage multiple tasks efficiently. Problem-solving skills and a proactive approach to maintenance and compliance tasks. Strong organizational skills with attention to detail.
How to Apply



If you are a responsible, organized, and detail-oriented professional who takes pride in maintaining a safe and efficient environment, we would love to hear from you!