Job Description

Job Title Administrator Arabic Speaker

Description

Works on various adhoc projects in Abu Dhabi covering all areas of administration and control of documentation for a project and associated paper works in accordance with the Quality Management System Archiving and management of documents Maintaining logs of incoming and outgoing registers Following the document control procedures that have been issued Liaise with the Document Control team on the document numbering templates and project specific requirements Formatting of documents and ensuring correct document template is in use Supports project leads to set up folders for new projects Producing various document logs to ensure that the data is available for the project management team Ensure documents forwarded by staff are approved signed by the Executive Director and return to them on time Being the first point of contact for internal and external clients Update and maintain office policies and procedures Arrangement of seats Arrangement of events Ensure cleanliness and office equipment are working Other duties as assigned Proven experience as an administrative assistant or office admin assistant at a similar level Proficiency in MS Office MS Outlook MS Word and MS PowerPoint in particular Must be good at communication both Arabic English Knowledge of office management systems and procedures Working knowledge of office equipment like printers and fax machines etc Excellent written and verbal skills Strong organizational skills with the ability to multitask Excellent time management skills and the ability to prioritize work Attention to detail and problemsolving skills The ability to make decisions and use initiative Ability to manage a fluctuating workload and maintain a calm disposition at times when working under pressure A positive and teamoriented outlook Ability to lead by example and share best practices with peers Keen to learn and continue developing Good level of personal confidence and resilience Ability to lead manage Confidence to proactively work unsupervised and on your own initiative Experience or understanding of the Construction Engineering industry would be advantageous however not essential Knowledge of Aconex system is an added advantage Arabic read write will be preferred

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