Administrative Operations Assistant
Dubai, United Arab Emirates
Job Description
Position: Administrative Operations Assistant Position Reports to: CEO Position Summary: The Administrative Operations Assistant (AOA)will help the Chief Executive Officer (CEO) manage the day-to-day operations of the business and warehouse. The AOA will perform administrative, reconciliation and customer service duties. Other tasks include IT, sales, marketing, and warehouse duties. Duties & Responsibilities:
- Ensure that all business operations have adequate material to achieve their objectives
- Devise ways to optimize inventory control procedures
- Inspect product stock to identify shortages
- Ensure product stock is adequate for all distribution channels and can cover direct demand from customers
- Record daily deliveries, shipments, sales to reconcile inventory
- Use software to monitor demand and document characteristics of inventory
- Analyze data to anticipate future needs
- Collaborate with warehouse employees and other staff to ensure business goals are met
- Report to upper management on stock levels, issues etc.
- Review invoices, purchase orders, etc. for completeness and accuracy; compile data and generate reports
- Provide support and assistance to other staff positions
- Maintain an accurate list of inventory and stock supplies
- Perform relief clerical duties and related duties, as required
- Complete operational requirements as required
- Must work well with team members as well as independently
- Must be able to follow up with client payments via e-transfer, certified/company cheques, etc.
- Must be able to complete warehouse duties including shipping and receiving
- Support a wide variety of ongoing projects including day to day operations, sales, customer service, tech support, and marketing duties
- Office support includes mail, basic bookkeeping, filing, and organization
- Maintain an accurate payment terms list. Monitor these accounts and follow up for payment. If unresponsive, let CEO know to follow up.
- Inventory management:
- Ensure that all business operations have adequate material to achieve their objectives
- Devise ways to optimize inventory control procedures
- Inspect product stock to identify shortages
- Ensure product stock is adequate for all distribution channels and can cover direct demand from customers
- Record daily deliveries, shipments, sales to reconcile inventory
- Use software to monitor demand and document characteristics of inventory
- Analyze data to anticipate future needs
- Collaborate with warehouse employees and other staff to ensure business goals are met
- Report to upper management on stock levels, issues etc.
- Ensure that the office area is neat, clean, and tidy
- Perform IT tasks and graphic design
- Perform any operational tasks as required
- Degree/diploma in a related field or an equivalent combination of education and experience
- Good command of the English language
- Excellent written and verbal communication skills
- Ability to accurately track inventory and create reports
- Strong organizational and planning skills
- Strong customer service skills
- Budgeting and reporting skills
- Strategic and analytical skills
- Administrative writing skills
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Proficiency in MS Office
- Excellent client-facing and internal communication skills
- Degree/diploma in any of the following areas: office administration, business management, project management, or equivalent knowledge in this area
- Creative and innovative
- Basic Adobe Creative Suite knowledge is an asset
- To carry out the above duties in a professional manner.
- To arrive for work punctually and to remain on duty until essential activities have been completed.
- To be able to perform certain tasks without direct supervision.
- To dress in a clean and presentable manner.
- Must have a Work Visa
- administrative assistant: 5 years (Preferred)
- Urdu, Hindi, Bengali (Preferred)
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Job Detail
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Job IdJD1483884
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned