Administrative Officer - Graduate Studies

• Provide assistance and support to the Graduate Studies office and Dean of Graduate Studies in all the day-to-day administrative and operational duties

• Provide administrative support for the Graduate Studies office such as handling logistics as well as answering telephones, welcoming and directing visitors, and resolving and/or referring a range of administrative problems and inquiries

• Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for the department, which may include booking room facility, coordinating and lodging other arrangements

• Coordinate with the Human Resource and other departments with regards to the on-boarding process of the new graduate students

• Archive and maintain the confidentiality of departmental files, databases, records, and/or other documents; retrieve files and when required and according to Khalifa University policies and procedures

• Provide assistance in the understanding and interpretation of the University\'s policies and procedures, when needed, to ensure that students are in compliance with policy standards

• Coordinate with Finance and Administration Department on behalf of the direct manager and faculty for logistics related to meetings, conferences, seminars, travel (local and international), procurement, financial and IT matters;

• Provide support for events related to the department such as conferences, seminars and presentations;

• Maintain and updates a filing system for the department, paper and electronic, to store all critical documents, decisions and such for future reference;

• Interact regularly with a wide range of internal and external constituents, faculty and staff members

• Provide a variety of administrative support functions.

• Adhere to the University\'s information security and confidentiality policies and procedures, and report breaches or other security risks accordingly

• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed

• Perform any other tasks assigned by the Line Manager

Qualifications

Required Qualifications Bachelor\xe2\x80\x99s degree in Business Administration or equivalent.

Required Experience

Expats: A minimum 5-7 years of relevant experience.

UAE Nationals: A minimum of 0-1 years of relevant experience

Khalifa University