Job Description

Job Summary

We are seeking a highly organized and detail-oriented

Administrative Officer & Receptionist

to manage daily administrative operations. This role is critical to ensuring accurate documentation, smooth internal coordination, proper record-keeping, and effective communication across departments. The ideal candidate will be proficient in Microsoft Office, document control, and professional business communication, with the ability to handle confidential information responsibly.

Key Responsibilities

Manage and maintain administrative records, reports, and company documentation Coordinate preparation and tracking of quotations, contracts, service reports, and sales-related documents Ensure proper filing, scanning, and archiving of digital and physical documents Monitor timelines related to contracts, trials, and service activities and follow up with relevant departments Handle company email accounts, incoming inquiries, and internal notifications Support management with meeting coordination and preparation of minutes of meetings Draft official internal communications, including memorandums and announcements Coordinate front-desk and reception duties, including call handling and visitor support Assist with employee documentation, including IDs and internal records Liaise with operations, sales, and finance teams to ensure administrative accuracy and consistency

Required Skills & Qualifications

Proven experience in an administrative, office coordination, or executive support role Strong organizational and multitasking skills Proficiency in Microsoft Office (Excel, Word, Outlook) Excellent written and verbal communication skills High attention to detail and ability to manage confidential information Ability to work independently and meet deadlines
Preferred Qualifications

Experience in contract administration or document control Familiarity with service-based or facilities management environments Basic knowledge of sales support and invoicing processes
Interested candidates are invited to submit their CVs with their most recent photo.

Job Type: Full-time

Pay: Up to QAR3,500.00 per month

License/Certification:

* QID (Required)