Job Description

Experience: 1 - 6 yrs. | Opening: 1


Education:Any Graduation

Nationality: Any Nationality

Industry Type:Industrial Products / Heavy Machinery

Salary: AED 3,000 - 3,500 ($811 - $946)


Functional Area:Administration Aug 17,2025

Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation. Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions. Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness. Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism. Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality. Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval. Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making. Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization. Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services. Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.

Desired Candidate Profile

Possesses a Bachelor's degree in Business Administration or a related field, demonstrating a foundational understanding of administrative principles. Holds relevant certifications in office administration or project management, showcasing a commitment to professional development and skills. Demonstrates 3-5 years of progressive experience in an administrative role, exhibiting practical expertise and a proven track record of success. Has experience in a fast-paced corporate environment, displaying adaptability and the ability to thrive under pressure. Exhibits strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competence and efficiency. Possesses excellent written and verbal communication skills, enabling clear and effective communication with diverse stakeholders. Demonstrates exceptional organizational and time-management skills, ensuring the ability to prioritize tasks and meet deadlines effectively. Exhibits a proactive and detail-oriented approach, consistently anticipating needs and delivering accurate and high-quality work. Displays strong interpersonal skills with the ability to build rapport and maintain positive working relationships across all levels. Has fluency in English and any other language, reflecting the ability to communicate effectively with a diverse global team.



Keyword: Operations Coordinator,Administrative Specialist,Administrative Assistant,Administrative Support,Project Coordinator,Technical Coordinator,Sales Coordinator,Coordinator Operations,Office Coordination