Job Description

ESSENTIAL DUTIES & RESPONSIBILITIES:

Answers and directs phone calls. Maintains a filing system. Offers general support to visitors (sponsors, startups, or students). Budgets report for hall booking. Understands the requirements for each event like Idea Competition and Demo Day. Plans events with attention to financial and time constraints. Books venues and schedules speakers. Researches vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost. Negotiates with vendors to achieve the most favorable terms. Manages all event operations (preparing venue, invitations etc.). Does final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards. Oversees event happenings and acts quickly to resolve problems. Evaluates the event's success and submit reports. Supports the director to communicate with AUIC internal and external mentors. Keeps track of startup achievements.

QUALIFICATIONS & EXPERIENCE:

BBA - Bachelor of Business Administration. 1-3 years of experience in the field or in a related field.

KNOWLEDGE & SKILLS:

Excellent English communication skills; both written and verbal. Strong organizational and planning skills Organized, disciplined, able to perform under pressure and manage multiple priorities and parallel tasks. Strong communicator; both written and verbal. Strong and effective coordinator. Excellent customer service skills. Patient and problem solver. Team Player. Well organized. Fast Learner for new software . Social Media Maintenance skill sets. Knowledge in Operating Systems, proficient in MS Office (Excel. Word, Power point), Internet.

WORKING CONDITIONS:

Work is normally performed in campus office as center is managed by administrative assistant. It requires admin to attend outdoor innovation events to research on startups and alert them about center. No physical risk involved in this job.

SUPERVISION:

Reports to:

Director of Innovation Center