Job Description

We are currently seeking a

highly organized, detail-oriented, and professional female Arabic-speaking Administrative Assistant & Receptionist

to join our team. This dual-role position is vital to ensuring the smooth day-to-day operations of the office while creating a positive first impression for clients and visitors.

The successful candidate will manage front desk responsibilities and provide comprehensive administrative support to various departments. A background in

real estate

or familiarity with property management processes will be considered a significant advantage.

Key Responsibilities:Reception & Front Desk Duties:

Greet and assist clients, guests, and vendors in a professional and courteous manner Manage all incoming calls, direct inquiries appropriately, and take accurate messages Maintain a clean, organized, and welcoming reception area at all times Handle incoming and outgoing mail, courier services, and deliveries Coordinate meeting room bookings and prepare spaces for client meetings

Administrative Support:

Perform general administrative duties including data entry, filing, scanning, and document management Draft and format correspondence, reports, presentations, and other documents as required Manage calendars, schedule appointments, and coordinate internal and external meetings Maintain accurate records and databases (e.g., client lists, supplier contacts, etc.) Support preparation and processing of invoices, purchase orders, and basic financial documents Assist in coordinating travel arrangements and accommodation bookings for staff when required Ensure the office is well-stocked with supplies and liaise with vendors for replenishment

Office & Operational Coordination:

Support the implementation and maintenance of office procedures and systems Act as the point of contact for facility maintenance requests and IT support coordination Maintain confidentiality and discretion in handling sensitive company and client information Assist HR and management with onboarding new staff, preparing employee files, and maintaining attendance records Liaise with internal departments and external stakeholders in a professional manner

Real Estate-Related (if applicable):

Assist with document preparation related to property listings, leases, and client agreements Maintain records of property listings, client inquiries, and appointment schedules Coordinate with agents, property managers, and clients for viewings and follow-ups Support real estate team with research, reports, and filing regulatory documentation

Candidate Requirements:

Female candidate (requirement based on client need for team balance)

Fluent in Arabic and English

- both verbal and written communication skills are essential Minimum of 2-3 years of experience in a similar administrative or front-desk role Strong organizational skills and the ability to multitask effectively High level of discretion, reliability, and professionalism Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Ability to work independently with minimal supervision and as part of a team Excellent interpersonal and customer service skills Positive, proactive, and service-oriented attitude

Preferred Qualifications:

Previous experience in the

real estate

,

property management

, or

corporate services

sectors Familiarity with CRM systems, document management software, or property databases Basic knowledge of invoicing, procurement, or office budgeting is a plus
Job Type: Full-time

Language:

* Arabic (Preferred)