Who we are: We are a skincare business with operations in the UAE, Europe and USA. We make clean, cruelty free skincare products designed to make you look and feel good. We are a team with an entrepreneurial spirit, growing rapidly and looking for an Assistant and Driver to assist our Executive team in Dubai. We are Hiring - Personal Assistant Job Brief We are looking for a confident, experienced and well-spoken individual to be the Personal Assistant to the Executive team and their wider family. To provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to their working/personal life and communication. Should be smart talented and with assistant experience, driving license is essential. It is paramount that the highest levels of internal and external confidentiality are respected at all times. Responsibilities: 1. Organise meetings and managing databases. 2. Collect and distribute all incoming mail and courier items. 3. Dealing with CEO\xe2\x80\x99s personal matters including flights, banking, family, housing and other private matters. 4. Drive the CEO and family to various appointments throughout the day, some scheduled and other times ad hoc 5. Manage & Assist in General Office administration. 6. Manage & Assist in all PRO related activities 7. Provide full admin support to the team and department. 8. Perform data-entry, documentation, printing, and filling duties. 9. Dealing with CEO\xe2\x80\x99s personal matters including flights, banking, family, housing and other private matters. 10. Book transport and accommodation. 11. Prepare letters, presentations, and reports. 12. Maintain & upgrade filing system for both personal and companies. Experience of 4 years + Excellent Communication Skills \xe2\x80\x93 Written and Verbal (fluent in English)
Smart, assertive, and organized
Proficient in Microsoft Office applications
Willing to work on extended hours
Can work under pressure
Must be a team player
Private and confidential Able to draft letters and correspondence and filing of documents Data entry and documentation
Mail Management
Excellent knowledge of MS Office
Coordinate office activities and operations to secure efficiency and compliance with company policies
Manage phone calls and correspondence (e-mail, letters, packages, etc.)
Create and update records and databases with personnel, financial and other data Job Types: Full-time, Permanent Job Types: Full-time, Permanent Salary: AED3,500.00 - AED6,000.00 per month Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative assistant: 3 years (Preferred)

Language:

• english (Required)

License/Certification:

• Drivers license (Required)