The Role
: As an Administrative Assistant, you will play a vital role in supporting our real estate team. Your responsibilities will include a variety of administrative tasks to ensure the smooth operation of our office and effective handling of real estate transactions. Job Responsibilities: \xe2\x80\xa2 Listing Properties: Accurately listing properties, ensuring all details are up-to-date and presented attractively. \xe2\x80\xa2 Lead Management: Efficiently forwarding leads to the assigned agents and tracking follow-up activities. \xe2\x80\xa2 Commission Monitoring: Keeping a close eye on commission revenue, ensuring accurate tracking and reporting. \xe2\x80\xa2 Contract Preparation: Drafting and preparing Listing Agreements, Contracts (Tenancy, MOU, Form-A, Form-B), ensuring all documents are complete and compliant with regulations. \xe2\x80\xa2 EJARI Registration: Handling the EJARI registration process, including both the contract and certificate. \xe2\x80\xa2 Coordination: Liaising with developers, agents, and clients to facilitate smooth transactions and communications. \xe2\x80\xa2 Office Operations: Managing day-to-day office tasks such as answering phones, taking messages, scheduling appointments, handling documents and receipts, distributing reports, and maintaining both electronic and paper filing systems. \xe2\x80\xa2 Communication: Making outgoing calls, relaying emails, and ensuring effective communication within the team and with clients. \xe2\x80\xa2 Reporting: Regularly providing reports to managers on various aspects of the business operations. \xe2\x80\xa2 Team Support: Offering general support to the real estate team as needed to enhance productivity and service quality. \xe2\x80\xa2 Accounts Assistance: Assisting the accounts team in preparing statements and explaining billing details to tenants. \xe2\x80\xa2 Customer Service: Resolving customer queries quickly and effectively, ensuring a high level of customer satisfaction.

Requirements
Qualifications: \xe2\x80\xa2 Proven experience as an administrative assistant, preferably in a real estate or related field. \xe2\x80\xa2 Strong organizational and time-management skills. \xe2\x80\xa2 Excellent communication and interpersonal abilities. \xe2\x80\xa2 Proficiency in MS Office and familiarity with real estate platforms such as Property Finder, Bayut, and Dubizzle. \xe2\x80\xa2 Ability to handle multiple tasks and work under pressure. \xe2\x80\xa2 Attention to detail and problem-solving skills. \xe2\x80\xa2 High school diploma; additional qualification as an administrative assistant or secretary will be a plus. What We Offer: \xe2\x80\xa2 A competitive salary package. \xe2\x80\xa2 Opportunities for professional growth and development. \xe2\x80\xa2 A dynamic and supportive work environment.

About the company
The 8 Estate, we are proud to be a new player in the real estate market, offering a boutique experience like no other. We specialize in providing impeccable white-glove service tailored to VIP clients who demand nothing less than the absolute best. Our mission is simple: to redefine excellence in the real estate industry by delivering personalized, bespoke services that cater to the unique needs and discerning tastes of our esteemed clientele. As a boutique agency, we prioritize quality over quantity, ensuring that each client receives the utmost attention, care, and exclusivity they deserve. What sets us apart is our unwavering commitment to providing a seamless and extraordinary real estate journey. From the moment our clients engage with us, they can expect a dedicated team of experts who will go above and beyond to deliver exceptional results. We understand that buying or selling a property is more than a transaction - it\'s an experience, and we strive to make it a truly unforgettable one.
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