We are Looking for an energetic and capable Administrative Assistant/Receptionist specialized with marketing & administrative skills to assist us with office administration. To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role being organized in performing a wide array of administrative duties.
Responsibilities:
Reporting to management and performing secretarial duties.
Processing, typing, editing, drafting, updating assigned reports and documents.
Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
Answering phones in a professional manner, and routing calls as necessary.
Assisting in Marketing activities as well as other departments with administrative tasks as per required.
Attending, Sorting and distributing mail, leads/ inquiries over calls, whats app/ emails and assign to related department.
Filing documents, as well as entering data and maintaining databases.
Monitoring over all staff attendance & leave records in assistant to Payroll/HR department.
Monitor & keep records of all incoming and outgoing assets from Office premises.
Manage products samples inventory, expected samples tracking, incoming & out going samples records.
Directing internal and external calls, emails, and faxes to designated departments.
Provide excellent customer service in greeting clients and visitors with a positive, helpful attitude, assisting in meeting their requirements.
Helping maintain workplace security by issuing, checking badges company details as necessary and maintaining visitor logs.
Arranging and scheduling appointments, meetings, and events.
Monitoring office supplies and ordering replacements.
Preparing facilities and arranging refreshments for events, if required.
Observing the best business practices and etiquette.
Requirements:
Associate\xe2\x80\x99s or bachelor\xe2\x80\x99s degree in related field.
Prior experience in administrative, marketing admin / related field.
Experience with all administrative & clerical procedures.
Consistent, professional dress and manner.
Excellent written and verbal communication skills.
Competency in Microsoft applications including Word, Excel, and Outlook & social media.
Good time management and problem solving skills.
Able to contribute positively as part of a team, helping out with various tasks as required.
Current UAE resident is preferred. (on Parent or Husband Sponsorship)
Joining immediately.
Beware of fraud agents! do not pay money to get a job
MNCJobsGulf.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.