Job Number 24018351 Job Category Administrative Location Dubai Global Design, Central Park Towers Level 12, Dubai, United Arab Emirates, United Arab Emirates Schedule Part-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY
Manage executive\'s calendar on a day-to-day basis. Handles travel arrangements and logistics. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Operate standard office equipment. Prepare letters, memos, announcements and other documents using word processing, spreadsheet, database, or presentation software. Process invoices, charge out, expenses
Follow all company policies and procedures, ensure personal appearance is clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support the team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Perform other reasonable job duties as requested by the immediate superior.
CRITICAL TASKS
Policies and Procedures
Maintain confidentiality of proprietary materials and information.
Protect the privacy and security of the company and coworkers.
Follow company and department policies and procedures.
Perform other reasonable job duties as requested by Supervisors.
Communication
Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one\'s voice, using the callers\' name, transferring calls to the appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
Speak to guests and co-workers using clear, appropriate and professional language.
Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
Working with Others
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
Support all co-workers and treat them with dignity and respect.
Develop and maintain positive and productive working relationships with other employees and departments.
Partner with and assist others to promote an environment of teamwork and achieve common goals.
General Administration
Calendar management.
Travel arrangements and logistics, Itineraries and etc.
Concur expense processing.
Billing submission and charge out.
Invoice processing and submission
Take meeting minutes and distribute as required.
Populate reports from the Oasis system as needed.
Updating holiday calendars and input vacations in the Oasys HR system
Monthly submission of the department\'s attendance
Maintain and manage TEAMS site.
Maintain files and records.
CANDIDATE PROFILE - KEY TALENTS AND EXPERIENCE DESIRED
Education or Certification
High school diploma/G.E.D. equivalent
Experience:
3-5 years of administration or related experience.
Previous experience with the Executive level is preferred.
Previous experience and track record of managing Executive calendar, travel, and logistic is preferred.
Skills & Attributes
Demonstrated experience interacting effectively as a team member with all levels of associates; ability to build and maintain effective relationships with a broad group of stakeholders.
Able to influence, drive ideas and effectively address issues guiding others toward the accomplishment of identified goals.
Able to think outside the box and bring innovative and cost-efficient approaches to attract the best candidates.
Critical Competencies
Analytical Skills
Computer Skills
Decision Making
Inter-Personal Skills
Customer Service Orientation
Teamwork
Diversity Relationship
Organization
Detail Oriented
Multi-tasking
Time Management Skills
Communication
Computer Literate
English Language Proficiency
Telephone / Email Etiquette
Personal Attribute
Integrity
Dependability
Positive Demeanor
Initiative.
Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
Marriott International is the world\'s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,\xe2\x80\x8b begin your purpose, belong to an amazing global\xe2\x80\x8b team, and become the best version of you.
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