Job Description

URGENT HIRING
Only apply if you can join immediately (LADIES ONLY)

As the Administrative Assistant, you will play a pivotal role in managing the salon's finances, HR tasks, inventory, purchasing, and other administrative duties. The successful candidate will demonstrate strong organizational skills, an understanding of accounting, and a proactive approach to problem-solving.

Key Responsibilities:

Finances/Accounting:

Process and request all payments, including utilities and vendor invoices. Record all expenses in the accounting sheet accurately and timely. Manage cash flow and handle daily cash transactions. Request invoices and create receipts for all expenses, maintaining organized monthly files. Support payroll processing, ensuring timely and accurate payments to staff.

HR/Admin:

Regularly update and maintain staff files and records. Draft various internal documents including warning letters, offer letters, end-of-service letters, salary certificates, etc... Monitor the operations email daily, promptly forwarding and addressing emails. Track staff leave and manage leave records. Apply for Medical Commission appointments, government contracts, visas, ID renewals, and other government-related tasks. Update staff schedules monthly Add new services and retail products to the Salon System

Inventory/Purchasing:

Handle inquiries from suppliers and maintain strong vendor relationships. Create purchase orders based on management-approved requisitions. Update the inventory sheet regularly Input any new retail products into the Salon's System

Other Duties:

Coordinate with maintenance personnel for necessary repairs and oversee work when required. Prepare accommodation for new team members. Collaborate with marketing personnel to post on Instagram, Tik Tok, Facebook, etc... Support the reception team whenever needed.

Qualifications:

Previous experience as an Administrative Assistant or in a similar role Strong organizational and multitasking abilities with a keen attention to detail. Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook). Excellent communication skills, both written and verbal. Ability to work independently while being part of a team-focused environment.
Job Type: Full-time

Pay: From QAR3,000.00 per month

Language:

* English (Required)