Administrative & Hr Coordinator
Musayid, Qatar
Job Description
Company Description
Doka Group, a subsidiary of the Umdasch Group is one of the world’s largest manufacturers and suppliers of formwork products and systems with more than 160 sales and logistics facilities in over 70 countries. From its headquarters in Austria, Doka’s heritage of innovation has positioned itself as a front runner in creating disruptive technologies for the construction market, with an emphasis firmly placed on supporting the needs of its clients. Thanks to its immense reserves of oil and natural gas, Qatar’s national development and economic diversification has led to a boom in the construction industry, which to date shows no signs of slowing down. In lieu of successfully securing the FIFA 2022 World Cup, Qatar is reported to be investing an extra $160bn on preparations for the sporting event that includes eight state-of-the-art stadiums and 60,000 hotel rooms. Doka Qatar is currently looking to recruit a career driven professional to join its versatile team and support the company’s ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team. As a customer-focused organisation, Doka understands that its greatest assets are its employees which is why it is consistently looking for talented professionals who are keen to develop their career in this challenging and fast-paced industry.
The Administrative & HR Coordinator is the sole contributor and responsible for supporting overall Administrative and HR administration related tasks. This position requires a candidate to have strong English communication skills, attention to detail, is incredibly organized, has a positive attitude, is always one step ahead, is efficient and loves getting things done. If you are driven and enjoy being in a fast-paced environment, this is a great opportunity for you. Some of the key duties and responsibilities in your position will include:
- Manage the maintenance of all office and company accommodation machinery/equipment
- Manage all facility service needs like pest control, cleaning and other services
- Monitor and maintain office supplies and stationaries
- Manage and maintain all company leased vehicles
- Manage all travel arrangements efficiently (flight tickets, hotel bookings, company car rentals and visas) in coordination with the travel agency
- Provide general support to visitors and colleagues visiting from other offices
- Provide administrative support for meetings and workshops
- Plan, organize and implement business events, such as meetings, employee appreciation events, birthday celebrations and others
- Provide administrative assistance, such as write and edit emails, letters, draft memos, prepare presentations and reports by collecting and analyzing information.
- Manage company intranet
- Coordinate with Procurement for supplier’s contracts and deliveries
- Maintain comprehensive and accurate records, documents and reports
- Organize, coordinate and schedule HR interviews
- Maintain employee’s records in SAP
- Monitor and maintain document renewals (visas, QID, Passports, etc)
- Prepare salary and employment certificates and letters
- Monitor attendance
- Perform related duties to support other departments
Qualifications
- 3 years’ experience of office administration and management, or similar role.
- High School Diploma Required, Bachelors Degree Preferred
- Proficiency in all MS Office applications, and operating knowledge of office equipment such as fax machines, copiers, and scanners
Additional Information
- Proficient in written and spoken English
- Able to work well with all levels of employees in the Company
- Able to act as gatekeeper and escalate relevant information to manager as needed
- Able to work effectively with minimal supervision
- Proactive, self-assured, confident, reliable and a strong team player
- Able to deal with a high level of confidentiality and handle sensitive information in a discrete manner
- Quick learner, able to think outside the box and find solutions
- Exceptional attention to detail
- Strong sense of urgency, initiative, drive and meet tight deadlines
- Organized, multi-tasker, good planner and coordination
- Time management prioritization skills
- Problem-solver and decision maker
- Willingness to assist various departments with assigned tasks
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Job Detail
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Job IdJD1446214
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationMusayid, Qatar
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EducationNot mentioned