Job Description

Job Purpose:

To provide comprehensive administrative and secretarial support to senior management while managing contract preparation, review, and documentation to ensure smooth office operations and compliance with organizational policies.

Key Responsibilities:Secretarial & Administrative Support:

Manage daily schedules, appointments, and meetings for management. Draft, type, and distribute correspondence, memos, and reports. Maintain filing systems (digital and physical) for documents and records. Handle confidential information with discretion. Screen phone calls, emails, and inquiries, and respond appropriately. Prepare presentations, minutes of meetings, and official communications.

Contract Management:

Draft, review, and format contracts, agreements, and related legal documents. Ensure contracts comply with company policies and applicable laws. Maintain a database of contracts with timelines, renewals, and expiration dates. Coordinate with legal advisors, vendors, and clients for contract execution. Ensure accuracy and completeness of all contract documentation.

Office Coordination:

Liaise with internal departments and external stakeholders. Support HR and administrative functions when required. Organize travel arrangements, visas, and logistics for executives. Assist in preparing reports, data entry, and documentation for audits.

Skills & Competencies:

Strong organizational and multitasking skills. Excellent written and verbal communication in English (Arabic is a plus). Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Knowledge of contract terminology and documentation. Ability to handle sensitive and confidential information. Professional appearance and demeanor.

Qualifications & Experience:

Bachelor's degree in Business Administration, Law, or a related field. Minimum

2-5 years

experience as a Secretary, Admin Officer, or in Contract Management. Previous experience in a similar role in GCC/UAE is preferred. Gender Female

Salary Range:

AED 4,000 - 5,000

(depending on experience and qualifications) Additional benefits as per UAE labor law (Visa, Medical, Leave, etc.)
Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Ability to commute/relocate:

* Dubai: Reliably commute or planning to relocate before starting work (Required)