How will you CONTRIBUTE and GROW?

The mission of an Administrative Officer is to manage and monitor the common amenities of and utilities of Company employees. The Administrative Officer shall also monitor the resources of staff accommodation and its facilities, transportation, catering etc. He/She is also responsible for office maintenance, guest relations and overall cleanliness of office premises

In his/her role, the Administrative Officer shall:

To support the management for planning and budgeting of general services department

To support the management for operating activities related to general services such as office layout management, building maintenance, supplies monitoring, canteen, activities aimed to provide company personnel with adequate housing (residential building and houses) etc.

To support the management for the research, arrangement and management of house locations for company personnel

To analyze and to arrange office layout, according to the human resources rotational programs

To ensure the management of operating activities and services related to the maintenance of company\xe2\x80\x99s infrastructures (offices building, archives, houses), and their equipment, also supervising external contractors and ensuring the respect of the defined standards of cost and quality

To provide operating support in the supervision of civil transport services and porter services to support the management in the coordination of external suppliers for the relevant services.

To guarantee the necessary relevant support to employees, contractors and visitors for general services aspects

To act in compliance with code of ethics, company regulations, HSE applicable regulatory documents and processes.

Local & International Visitors Arrangements [Transport/Food/Hotel Booking] Including but not limited to the event organizing

Responsible for the RMC Gate Pass Process for ALMEM Employees, Visitors & Subcontractors

Department Invoice verification [From the suppliers / service providers] like but not limited to Etihad We / Gate Pass / Office Modification / Furniture

Fill out a Service Completion Certificate and create the SRN/GRN request

Courier Handling. 6- Raising Purchase Request for GS Department

Pantry Control / Offices & Common area monitoring to identify any maintenance point and to follow up with GS Maintenance Team

Vending machines : Controlling stocks / Rectifications / Refilling processes - Including cashless key system

Responsible for Organizing the arrangements of the office furniture for ALMEM staff and new joiners.

Working Days

6 days/week (Monday to Saturday)

Working Location

Ras Al Khaimah



Are you a MATCH?

Educational requirements

Bcs. Business Administration or equivalent qualifications in Office/Facility Management

Experience

At least 05 years\xe2\x80\x99 experience in Administrative & Facility Management Job

Experience of general services in the country and in the industry

Experience in working in an multicultural environment

Good PC skills (Windows, MS Office 2000, Outlook, Internet )

Customer service orientation with strong interpersonal skills

Interaction with diverse cultures

Flexibility and ability to adapt to unexpected situations

Soft skills of management of external suppliers in operating context.

Event Organization and

Computer Skills (MS Office, Powerpoint, SAP)

Language:

Fluent in English

Oral fluency in Hindi is an advantage

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

Air Liquide