Description

Administration Assistant | Hertz | Logistics and Supply Chain | Dubai

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: [[151682]]

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world\'s most admired and innovative brands. Al-Futtaim Group\'s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

To provide administrative support to ensure efficient operation of office. To manage daily tasks and monthly reports regarding, but not limited to, raising LPO, Invoicing, manpower expenses, Fuel expenses etc. This must be achieved in the most cost effective and efficient way as continuous improvement is the paramount in achieving the financial and operational targets.

What you will do:

Admin tasks Requirements:

Monitoring and maintaining stationary stock

Monthly reporting on expenses.

Management of manpower records

Vendor management

Monitoring of Government Permit and approvals

Ariba :

Create LPO in Ariba as per the confirmed General procurement orders.

GRN and verification to be done once the product/service is procured and ready.

Monitoring and verifying invoices.

Check on all open LPOs and follow up with the vendor for invoices.

Credit note submissions

Timely review of vendor rates and services .

Required Skills to be successful:

• Excellent communication skills
• Excellent problem solving and analytical skills
• Ability to plan and organize effectively

• Professional communication and presentational (written and verbal) skills
• Excellent interpersonal skills and high level of emotional intelligence.

What equips you for the role:

• Bachelor\'s degree or equivalent

• At least 2 years experience in Administration or similar role

About Al-Futtaim Automotive

A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.

Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world\'s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.

We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.

We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.

What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.

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