Job Description

Job Title: Admin Assistant - Invoicing & Coordination (Duties & Responsibilities)

We are seeking a detail-oriented and proactive Admin Assistant to support our invoicing and documentation processes. The ideal candidate will work closely with the Operations, Sales, and Finance teams to ensure accurate billing and timely submission of all client invoices.

Key Responsibilities:

Coordinate with Operations and Sales teams to ensure timely collection of all invoicing documents. Verify the accuracy of documents received from Operations, ensuring alignment with sales orders or service agreements. Review and validate timesheets, including quantities, contract periods, and customer information. Follow up with clients to obtain LPOs and other required documents for invoicing. Ensure timely delivery of invoices to clients via email or other communication channels. Upload invoices to client portals, troubleshoot portal-related issues, and coordinate with clients regarding submission concerns. Track invoice status monthly and follow up on any pending documents from clients. Maintain organized and up-to-date records of invoices and related documentation. Collaborate with Sales, Finance, and Operations departments to resolve any billing discrepancies. Respond to customer inquiries regarding invoices, submissions, and related matters. Support month-end and year-end closing activities. Assist with audits by providing necessary invoice documentation and transaction records.

Job Specifications (Skills & Qualifications)

Strong ability to meet billing deadlines and manage multiple tasks efficiently. Excellent coordination skills with cross-functional teams such as Finance, Sales, and Operations. Professional communication skills with the ability to handle client inquiries courteously and effectively. Good understanding of invoicing processes, tax regulations, and relevant company policies. Strong attention to detail, organizational skills, and accuracy in documentation. Proficiency in MS Office applications and experience with client portals is an advantage. Prior experience in invoicing or administrative roles is preferred.
Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month