Our client, a global investment management firm is seeking to hire an administrative Supervisor to work in their Dubai office. The works involved are day to administration works, attending calls, preparing sales report, booking hotel, flight for overseas travels, (for the directors, staff and family of directors) management of the properties to include, tenancy contracts, payment from tenants, maintenance works and day to day operations of the office. Proving support to sales team and management as and when required.

Roles & Responsibility.

• Attending telephone calls, email communications and follow up.
• Coordinating with PR team for preparation of tenancy contracts, payment follow up with tenants, attending and coordinating on maintenance work of the properties etc.
• Preparing weekly sales report and other reports in coordination with sales and marketing team
• Sourcing hotels, flights, and trains for overseas travels for Directors, their families and staff management team.
• Coordinating with other group offices for queries, ticket booking, courier etc.
• Keeping updated records of directors\xe2\x80\x99 properties, tenancy contracts, renewals, maintenance etc.
• Administration works of the office include printing and stationery procurement, printer accessories, update of all legal documents (CR), certification, tenancy contacts and keep up to date records of documents.
• Keep update of all certifications, trade licenses, etc.
• Informing the concerned person or department head about any documents / certificates that need to be renewed.
• Follow up on all works assigned until they are completed.
• Keeping track of all property renewals and liaising with tenants on time for renewals.

Qualification.

• Bachelor\xe2\x80\x99s Degree.
• Minimum 5 years\xe2\x80\x99 experience in UAE.
• Female candidates with experience preferred.
• Fluency in English and Arabic is an advantage.
• Fluent in Microsoft Office Excel and Word and PowerPoint, etc.
• Excellent analytical, communication and interpersonal skills.
• Ability to travel outside the UAE and work after office hours due to difference in time.
• Energetic, follows instructions and presentable with strong communication skills.
• Very good knowledge of booking of flight and hotels.

NADIA Global