Job Description

Position - Admin & Personal Assistant
Location - Dubai
Duration - Full time
Company Overview
We are a dynamic and growing real estate organization based in Dubai, delivering high-quality property solutions and professional client services across residential and commercial segments. To support our expanding operations, we are looking for a highly organized, presentable, and detail-oriented Admin & Personal Assistant who can efficiently manage administrative functions while providing direct personal support to senior leadership.
Role Summary
The Admin & Personal Assistant - Real Estate will play a critical role in ensuring the smooth functioning of day-to-day office operations while acting as a key point of coordination between management, clients, brokers, and external stakeholders. This role requires a professional who can balance administrative responsibilities with personal assistant duties in a fast-paced, client-driven real estate environment.
The ideal candidate will be flexible, composed under pressure, and confident in handling client interactions while maintaining confidentiality and operational excellence.
Key Responsibilities
Administrative & Office Support
Manage daily administrative operations to ensure a smooth and efficient office environment
Organize and maintain physical and digital filing systems, records, and databases
Draft, format, and prepare correspondence, reports, presentations, and official documents
Handle incoming and outgoing calls, emails, and office communication professionally
Coordinate office supplies, vendors, and service providers as required
Support internal processes and ensure adherence to company policies and procedures
Personal Assistant Duties
Provide full personal assistant support to senior management
Manage calendars, schedules, meetings, reminders, and follow-ups
Arrange meetings, appointments, and travel-related requirements if needed
Act as a gatekeeper by prioritizing communication and requests efficiently
Handle confidential and sensitive information with absolute discretion
Client & Stakeholder Management
Serve as a professional point of contact for clients, developers, brokers, and partners
Welcome and assist clients during office visits, ensuring a positive customer experience
Coordinate client meetings, property viewings, and documentation processes
Maintain professional communication standards across all client interactions
Follow up with clients regarding documentation, appointments, and service requests
Real Estate Operations Support
Assist with preparation and coordination of real estate documentation and contracts
Support property listings, marketing coordination, and listing updates
Liaise with internal teams and external agencies for property-related requirements
Track documentation status and ensure timely completion of administrative tasks
Support brokers and management with operational and documentation needs
Reporting & Coordination
Maintain accurate records, logs, and administrative trackers
Assist in preparing management reports and updates
Ensure timely follow-ups and coordination across multiple stakeholders
Handle ad-hoc administrative and coordination tasks as required
Required Qualifications & Experience
1-2 years of experience in the Dubai real estate sector (mandatory)
Proven experience in administrative or personal assistant roles
Strong organizational and multitasking capabilities
Ability to work under pressure in a fast-paced environment
Excellent time-management and prioritization skills
Skills & Competencies
Excellent verbal and written communication skills
Fluency in Arabic and English (mandatory)
Strong interpersonal and customer service skills
Professional appearance and client-facing confidence
High level of discretion, integrity, and reliability
Attention to detail and strong problem-solving skills
Proficient in Microsoft Office and basic office systems
Eligibility Criteria
Preferred nationality: Egyptian, Lebanese, or Syrian
Must be currently residing in Dubai
Valid UAE residence visa (transferable)

Skills Required