Job Description

Position Overview:

We are looking to hire a competent and proactive female professional to manage our administrative operations, HR tasks, procurement processes, and handle front-office responsibilities. The ideal candidate will play a vital role in ensuring the smooth day-to-day functioning of our UAE office while supporting HR and purchasing functions with professionalism and efficiency.

Key Responsibilities:

Administrative Duties:

Manage office supplies and inventory, ensuring timely replenishment. Handle all general office operations, maintenance coordination, and vendor management. Prepare and maintain accurate records, reports, and documentation. Organize office filing systems (both digital and physical). Ensure cleanliness and orderliness of the office premises.

Human Resources Support:

Assist in recruitment efforts by coordinating with hiring managers and scheduling interviews. Maintain employee records and manage HR files and documents. Coordinate onboarding and exit procedures for employees. Monitor attendance and leave records and ensure HR policies are followed. Support the PRO in handling visa processing and employee documentation.

Procurement & Purchase:

Source and negotiate with suppliers for the best pricing and terms. Raise purchase orders and manage procurement documentation. Track and manage deliveries and maintain inventory databases. Work closely with the Finance department for invoice reconciliation and budget tracking.

Front Office & Call Handling:

Answer, screen, and forward incoming calls in a professional manner. Greet and assist visitors and clients with warmth and courtesy. Manage incoming and outgoing mail/couriers.

Candidate Requirements:

Gender: Female

Education: Bachelor's Degree in Business Administration, HR, or related field.

Experience: 2-5 years in a similar role within the UAE preferred.

Skills:

Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in MS Office (Excel, Word, Outlook). Knowledge of basic UAE labour laws and procurement practices is a plus. Ability to handle sensitive information with discretion.

Working Hours:

Monday to Friday - 8:00 AM to 5:00 PM (flexible depending on business needs)

Salary & Benefits:

Competitive salary (based on experience) UAE Employment Visa Medical Insurance Annual Leave & Air Ticket as per UAE Labor Law
Job Types: Full-time, Permanent

Pay: AED3,500.00 - AED5,000.00 per month