Job Description

Admin Executive - CRM, Reporting & Material Movement (Waste Management Industry)

Location:

Dubai Industrial City

Six days a week.

About the Role:

We are looking for an experienced

Admin Executive

with a strong background in

waste management, recycling, or environmental services

(e.g., from companies such as Dulsco, Imdaad, Bee'ah, or similar).
The ideal candidate must be

excellent with numbers

, capable of preparing

daily material in/out reports

, handling

CRM updates

,

quotations

, and

client coordination

-- ensuring smooth communication between the yard, operations, accounts, and management.

Key Responsibilities1. Reporting & Data Accuracy

Prepare

daily, weekly, and monthly reports

for material

incoming and outgoing

from weighbridge and facility. Track quantities of recyclables, aggregates, or waste streams handled per client or project. Verify

weighbridge tickets, dispatch sheets, and client reports

to ensure consistency. Maintain internal Excel trackers for

stock movement, dispatch status, and client deliveries.

Present summarized reports to management highlighting movement trends and balances.

2. Administrative & Client Support

Handle

client communication

(emails, calls, and follow-ups) promptly and professionally. Prepare

quotations, sales offers, proformas, and client NOCs.

Update

CRM system

with client data, quotation status, and follow-up notes. Coordinate with

accounts

for invoice and payment tracking. Assist in

email marketing

or client update mailers for ongoing materials and services.

3. Coordination & Internal Support

Work closely with

yard/operations

to confirm loading and dispatch details. Cross-check and reconcile material quantities between yard, transport, and client records. Support management with

commercial summaries

and weekly MIS reports. Maintain well-structured documentation for client files and operational records.

Requirements

Minimum

5 years UAE experience

in

waste management / recycling / heavy machinery / aggregates

industry. Strong numerical and analytical skills - must be comfortable handling large volumes of data and daily figures. Advanced

Microsoft Excel

skills (pivot tables, formulas, data verification). Experience with

CRM tools

and client databases. Strong written and verbal communication skills in

English

(Hindi/Arabic an advantage). Highly organized, disciplined, and able to meet reporting deadlines.

Preferred Background

Previously worked with companies such as

Dulsco, Imdaad, Enviroserve, Bee'ah, Averda

, or other

waste and recycling firms.

Understanding of

material movement processes, weighbridge documentation,

and

recycling operations.

Familiarity with

crusher plants, RDF, MRF, or aggregates handling

is an added advantage.
Job Type: Full-time

Pay: From AED6,000.00 per month

Application Question(s):

Have you worked in waste management or recycling company before? which role? Do you know how to verify weighbridge slips, dispatch records, and client reports to match totals? How do you record and summarize material in and out on a daily basis? Do you know how to prepare quotations and get shipping rates? Have you ever handled client NOCs, gate passes, or job approvals for material movement?
Experience:

* Waste Management or recycling : 5 years (Required)