We are looking for a highly organized and detail-oriented
Admin / Document Controller
to join our engineering team. The ideal candidate will have a minimum of
4-6 years of experience
in document control and administrative support within an
engineering, construction, or contracting environment
. This position plays a critical role in managing project documentation, supporting site and office teams, and ensuring that all records are accurate, accessible, and compliant with company and client standards.
Key Responsibilities
Document Control:
Receive, register, track, and distribute all project documents including drawings, technical submittals, RFIs, method statements, material approvals, contracts, and correspondence.
Maintain an organized and up-to-date document control system (digital and physical) in accordance with company standards and project requirements.
Ensure proper version control, filing, archiving, and retrieval of all engineering and project documentation.
Project Support:
Assist project managers, site engineers, and quality teams by providing timely access to drawings, specifications, and updated documentation.
Track and follow up on document submissions and approvals with consultants, clients, and subcontractors.
Maintain logs and registers for drawing revisions, material submittals, shop drawings, transmittals, inspection requests, and correspondence.
Administrative Support:
Support the project and engineering teams with administrative tasks such as meeting coordination, minutes preparation, and project reporting.
Prepare and manage project handover documents including as-built drawings, O&M manuals, warranties, and completion certificates.
Handle day-to-day office coordination, filing, and communication tasks to ensure smooth workflow between departments.
Requirements
Diploma or Bachelor's degree in
Business Administration, Engineering, or a related field
.
Minimum
4-6 years of experience
as a Document Controller or Administrative Assistant in an
engineering, construction, or contracting company
.
Strong understanding of document control processes and project documentation requirements.
Proficiency in
MS Office (Word, Excel, PowerPoint), PDF editing tools
, and document management systems (e.g., Aconex, SharePoint, or similar).
Familiarity with engineering drawings, project specifications, QA/QC documentation, and project lifecycle documentation.
Excellent organizational skills, attention to detail, and communication abilities.
Fluent in English (Arabic is an advantage).
Job Type: Full-time
Pay: QAR2,500.00 - QAR3,800.00 per month
Experience:
* Admin Work: 6 years (Required)
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