Job Description

Job Purpose:

To provide comprehensive administrative and secretarial support to the management and office team, ensuring efficient office operations, proper documentation, and smooth coordination across departments.

Key Responsibilities:Administrative Support

Manage day-to-day office operations, including filing, documentation, and record keeping. Handle incoming and outgoing calls, emails, and correspondence professionally. Coordinate with vendors, suppliers, and service providers for office needs. Maintain office supplies inventory, place orders, and track usage. Assist in preparing reports, forms, letters, and internal communications. Manage bookings for meeting rooms, travel arrangements, courier, and office logistics. Ensure the office environment is clean, organized, and well-maintained.

Secretarial Duties

Provide secretarial support to the Manager/Department Head, including calendar management and scheduling appointments. Organize and prepare meeting agendas, minutes, and follow-up actions. Draft, format, and proofread documents, letters, and presentations. Handle confidential files and information with discretion. Arrange internal and external meetings and coordinate necessary arrangements.

Coordination & Support

Coordinate with HR, Accounts, and other departments for administrative tasks. Support onboarding of new employees by preparing documents, ID cards, and basic orientation. Assist with basic HR tasks such as attendance recording, leave tracking, and maintaining staff records (if required). Liaise with maintenance teams to ensure timely repair of office equipment (printers, phones, AC, etc.).

Qualifications & Skills:

Diploma or Bachelor's degree in Business Administration or related field. Proven experience as an Admin Assistant, Secretary, or similar role. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong communication and interpersonal skills. Excellent organization, time management, and multitasking abilities. Ability to handle confidential information professionally. Attention to detail and a proactive working approach.
Job Type: Full-time