Location: - Umm Al Quwain, UAE Contract Period :- 2 years employment contact Contract Term :- Visa Indemnity to be given by Candidate Other Benefits: - Visa, Annual Vacation, Annual Air Ticket, Gratuity, Medical Insurance Job Responsibilities:- \xc2\xb7 Maintain agenda and assist in planning appointments, board meetings, conferences etc. \xc2\xb7 Attend meetings and keep minutes, Receive, and screen phone calls and redirect them when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) greeting visitors \xc2\xb7 Maintain electronic and paper records ensuring information is organized and easily accessible. \xc2\xb7 Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, handle confidential documents ensuring they remain secure. \xc2\xb7 Renew and manage office licenses / trade licenses third party contracts etc. \xc2\xb7 Renew and manage office licenses / trade licenses Company\xe2\x80\x99s legal documentation processing , employee visa renewals & other Government compliances / renewals \xc2\xb7 Maintained high standards of accuracy and quality in data entry and recordkeeping. \xc2\xb7 Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders. \xc2\xb7 Preparation PR / PO for office-related material and other requirements including office stationery. \xc2\xb7 Planning for food & supplies at time of clients meeting or functions. \xc2\xb7 Make travel arrangements for executives Flight / Hotel / Visa booking, tracking and Manage schedules & calendar for deadlines. \xc2\xb7 Making arrangements for new joined employee for seating, PC, access cards etc. Assists in office renovation, Handover of company vehicle and company assets. \xc2\xb7 Maintain all office equipment\xe2\x80\x99s under AMC like (Vehicles/Machinery/AC/Vending Machine/Water filters/IT equipment\xe2\x80\x99s/First Aid Kits etc.) \xc2\xb7 Manage training and development initiatives, Managed performance appraisal systems and policies, oversee benefits and compensation (Accounts, Attendance, Utility Bills, Petty Cash & reconciliations of Payroll for staff and workers) \xc2\xb7 Planned, coordinated, and optimized administrative procedures, resolving conflicts through positive and professional mediation. \xc2\xb7 Handling workplace investigations, disciplinary and termination procedures. \xc2\xb7 Provides administrative support to top management and the general office. Monitors and improves office systems and procedures ensuring policy awareness. \xc2\xb7 Maintaining employee files and workplace privacy, \xc2\xb7 Oversee facilities management of company branches / warehouses / accommodations \xc2\xb7 Custom Clearance for Imports & Exports - Creating custom documents BOE for material inward & outward and keeping an accurate track record for material & machinery coming in and moving out. \xc2\xb7 Responsible to renew & manage Company\xe2\x80\x99s Real estate related matters including contract preparation, cheque management, ejari / registration & termination Required Candidate:- \xc2\xb7 Education: -Graduate in any disciple. \xc2\xb7 Age :- 30-40 years \xc2\xb7 Gender Preference :- Male / Female \xc2\xb7 Technical Skill set :- Computer proficient \xc2\xb7 Work Exp :- Minimum 3 years ( preferably in gulf countries ) \xc2\xb7 Language skill set :- Fluency in English Language (Spoken & Written ) \xc2\xb7 Other attributes :- ASelf-motivated individual with a pleasant personality Job Type: Full-time Salary: AED3,000.00 - AED4,500.00 per month Ability to commute/relocate:

• Umm al-Quwain City: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative assistant: 3 years (Preferred)

Language:

• English (Preferred)