Job Description

:

At Farah we thrive on seeing happy guests, colleagues and partners. We believe that each individual that we meet is important, and that we can make a positive difference to their lives. Our purpose is to create happiness...one smile at a time.

An admin Coordinator ensures a smooth and efficient operation of the Farah Experiences Leisure Facilities in the Technical Services Department in relation to the Company Core Process; thus, directly impacting the delivery of guest and colleague experience.

This position coordinates within the department by providing administrative assistance in the areas of Maximo, Oracle, Kronos, Trainings, HR related Activities, appointment scheduling and correspondence to ensure that department operations are maintained in an effective, up to date and accurate manner. As well as maintaining confidentiality in all aspects of management, colleague and company information.

The job scope also includes:

• Handling incoming calls, correspondence & communication support.
• Organizing meetings, briefings and department internal events including invitations, room bookings.
• Noting & distribution of minutes of meeting.
• Creating and assisting on IT requisitions for maintenance departments.
• Uploading and editing of documents on document center.
• Assist with guest hotel bookings.
• Managing stationary stock, handling stationary requisitions and support on pantry supplies if required.
• Coordination with HR on colleague related matters and extending support on maintenance recruitments.
• Oversee and manage maintenance related trackers to ensure all the information is available.
• Support general work permit processing and provide assistance for contractor pass.
• Filing and updating the required documents.
• Processing various departmental forms including leave requests and business travel authorizations.
• Raising PR's in Oracle, printing of PO's.
• Raising of service & consumables PR's, invoice posting/receiving & submitting to finance.
• Support petty cash & expense reimbursement processing.
• Maintaining finance submission register for invoices.
• Support for training nominations (internal and external) - scheduling on LMS.
• Tracking, consolidation, GTR update, filing and coordination of training trackers.
• Department induction - scheduling and coordination with T&D and HR.
• Assisting new arrivals level 0-7 (introduction, stationary, IT Requisition, uniform, HR matters).
• Overseeing and supporting Kronos related activities, maintaining related trackers and reports.
• Reviewing all exceptions and discrepancies on Kronos.
• Adding new colleagues (People & Labor Application).

• Printing of work order checklists, Actuals input for work orders.
• Creating work orders for SRV's, consumables, trainings and raising service requests.
• Support events as required.

In order to be considered for the role you must have:

• Higher Secondary or equivalent.
• At least 3 years of hands-on experience in Administrative Support role.
• Proficient in Microsoft Office Suite.
• Knowledge of operating standard office equipment.
• Excellent communication skills - written and verbal.
• Good English skills - written and verbal.