Job Description

To provide full support to Support Services, Office Administration section day to day activities, 1. Time management skills and Ability to work under pressure 2. Responsible for the entire requirements of Office supplies & services and also maintaining the proper stores, office furniture, and office equipment's. Receiving and issuing the materials promptly to end user and requisitioned. Control over supplies and services and maintaining records for all items 3. Coordinate & participate in all activities of Office Administration Section. This includes coordinating all aspects of long term contracts for office services and monitoring the proper application of terms & conditions of contracts & performance of contractors. Recommends changes to scope of work in contract renewals or awards. 4. Plans, coordinates & directs the provision of procurement (Direct & Petty Cash) considering the standards of quality from local market on competitive prices by ensuring the cost effective management 5. Also, Coordinate with co-worker activities such as House Keeping, Pest Control service, Office maintenance, Landscaping & Gardening (Indoor plant), Courier & Mail service for during the leave period. 6. Submit regular reports on weekly and monthly basis and when required. 7. Schedule and conduct regular visits to buildings / Locations to maintain the high level of services standards and report any preventive maintenance or damages. 8. Follow up and coordinate with admin team for maintenance issues and keep up to date all service records. 9. Performs random checks and similar or related duties as required or assigned by support services representative. 10. Ensure compliance with companies policies and procedure and Health, Safety & Environmental (HSE&S) guidelines 11. Demonstrate visible commitment to HSE&S by periodically leading / taking part in risk assessments, audits, HSE meetings, emergency drills, Tool Box Talks, WATCH programmed, Etc. 12. Ensures work environment is safe by identifying job site hazards and unsafe conditions pertaining to the duties. 13. Conduct all work activities in a safe and environmentally responsible manner at all times by not taking on any task(s) that are perceived to be unsafe. 14. Recommends improvements and provide suggestions for positive/best practices. 15. Reports to the company's support services officer. 16. Attend meetings as and when requested. 17. Holding a valid driving license in the State of Qatar 18. Takes Health, Safety & Environmental (HSE) lead in ensuring 'safe systems of work' and 'safe conditions' are in place within area of responsibility. 19. Ensures implementation of company's policies, procedures and initiatives. Performs ad hoc assignments as requested by the GS / SS Officer, Head of GS / SS or Manager General Services

Full time