Job Description

Job Title:

Tagalog-Speaking Administrator (Heavy equipment rental and spare parts Business)

Location:

DIP, DUBAI, UAE

Employment Type:

Full-Time

Experience:

Minimum 3 Years

License Requirement:

Valid UAE Driving License

:

We are recruiting on behalf of our client, a reputable business in the heavy equipment and industrial sector, for a Tagalog-Speaking Administrator. The ideal candidate will have a minimum of 3 years of administrative experience, preferably within heavy equipment, construction, automotive, or spare parts trading. Fluency in Tagalog and English is essential, as is a valid UAE driving license. This role requires excellent organizational skills, strong communication abilities, and a detail-oriented mindset to support the client's operations in both equipment rental and spare parts sales.

Key Responsibilities:

Administrative Duties:

Manage daily office operations, including filing, documentation, and client records for both rental contracts and spare parts sales. Handle customer inquiries, rental bookings, and parts orders via phone, email, or in person. Prepare and maintain critical documentation such as Equipment Rental Agreements, Sales Invoices, Delivery Notes, and Purchase Orders. Process quotations and proforma invoices for rental and parts inquiries.

Customer Service:

Assist B2B clients with their heavy equipment rental needs and spare parts requirements, ensuring a professional and efficient experience. Address customer concerns or complaints in a professional and timely manner. Provide clear and accurate information on equipment specifications, availability, rental terms, and parts pricing.

Equipment & Inventory Coordination:

Assist in coordinating equipment availability, maintenance schedules, and inspections with the workshop and logistics teams. Update and maintain accurate records of the rental fleet, including service history, hours of operation, and damage reports. Support spare parts inventory management by updating stock levels, processing sales orders, and liaising with suppliers for parts procurement.

Logistics and Driving:

Occasionally drive for business-related tasks such as bank deposits, document submissions, or urgent parts delivery/pickup (valid UAE driving license required).

Reporting and Compliance:

Prepare daily, weekly, and monthly reports on rental utilization, parts sales, revenue, and customer feedback. Ensure compliance with company policies, UAE regulations, and industry standards for equipment operation and documentation.

Requirements:

Language Proficiency:

Fluent in Tagalog and English (written and spoken).

Experience:

Minimum of 3 years in an administrative, customer service, or coordinator role.

Experience in heavy equipment, construction, automotive, or spare parts trading is highly preferred.

Driving License:

Valid UAE driving license is mandatory.

Skills:

Proficient in MS Office (Word, Excel for reports and inventory, PowerPoint, Outlook). Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Ability to work under pressure and meet deadlines in a fast-paced industrial environment.

Attributes:

Client-focused with a professional and assertive demeanor. Reliable, punctual, and extremely detail-oriented. Ability to understand technical parts and equipment terminology is a strong advantage.

Preferred Qualifications:

Previous experience in the heavy equipment rental industry or spare parts trading. Knowledge of inventory management software or systems.
Job Type: Full-time

Application Question(s):

If you are selected, how many days would you require to join us?
Experience:

Administrative: 3 years (Required)
License/Certification:

UAE driving license (Required)
Application Deadline: 25/02/2025