Admin Coordinator
Abu Dhabi, United Arab Emirates
Job Description
b'
Job Scope:
- Handling incoming calls, correspondence & communication support.
- Organizing meetings, briefings and department internal events including invitations, room bookings.
- Noting & distribution of minutes of meeting.
- Creating and assisting on IT requisitions for maintenance departments.
- Uploading and editing of documents on document center.
- Assist with guest hotel bookings.
- Managing stationary stock, handling stationary requisitions and support on pantry supplies if required.
- Coordination with HR on colleague related matters and extending support on maintenance recruitments.
- Oversee and manage maintenance related trackers to ensure all the information is available.
- Support general work permit processing and provide assistance for contractor pass.
- Filing and updating the required documents.
- Processing various departmental forms including leave requests and business travel authorizations.
- Raising PR\'s in Oracle, printing of PO\'s.
- Raising of service & consumables PR\'s, i nvoice posting/receiving & submitting to finance.
- Support petty cash & expense reimbursement processing.
- Maintaining finance submission register for invoices.
- Support for training nominations (internal and external) - scheduling on LMS.
- Tracking, consolidation, GTR update, filing and coordination of training trackers.
- Department induction - scheduling and coordination with T&D and HR.
- Assisting new arrivals level 0-7 (introduction, stationary, IT Requisition, uniform, HR matters).
- Overseeing and supporting Kronos related activities, maintaining related trackers and reports.
- Reviewing all exceptions and discrepancies on Kronos.
- Adding new colleagues (People & Labor Application).
- Higher Secondary or equivalent.
- At least 3 years of hands-on experience in Administrative Support role.
- Proficient in Microsoft Office Suite.
- Knowledge of operating standard office equipment.
- Excellent communication skills \xc3\xa2\xe2\x82\xac\xe2\x80\x9c written and verbal.
- Good English skills \xc3\xa2\xe2\x82\xac\xe2\x80\x9c written and verbal.
- Bachelor\xc3\xa2\xe2\x82\xac\xe2\x84\xa2s Degree preferred.
- Previous experience in a Maintenance Department.
- Previous supervisory role experience is an advantage
- Ability to plan and prioritize workload without supervision.
- Knowledge of Kronos and Maximo preferred.
- Managing the Time cards for Payroll.
Beware of fraud agents! do not pay money to get a job
MNCJobsGulf.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.
Related Jobs
Job Detail
-
Job IdJD1516346
-
IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
-
Job LocationAbu Dhabi, United Arab Emirates
-
EducationNot mentioned