Job Description

Job Summary

The Office Administrator will be responsible for managing day-to-day administrative operations, ensuring smooth office functioning, maintaining accurate records, coordinating with internal teams, vendors, and government authorities, and supporting basic accounting and collection follow-ups.

Key Responsibilities

Manage office documentation, filing, and record maintenance in an organized manner. Coordinate with internal teams (Accounts, Operations, and other departments) to support administrative requirements. Liaise with vendors and service providers for office needs such as supplies, utilities, and maintenance. Liaise with government departments for applying and renewing licenses, permits, and approvals. Handle official correspondence, phone calls, and emails professionally. Maintain trackers, databases, and logs related to documentation, vendors, contracts, and invoices. Organize and schedule meetings, prepare minutes of meetings (MoM), and circulate follow-ups. Keep and maintain employee attendance and basic HR-related records. Follow up with clients and coordinate with the accounts team for collections of outstanding invoices. Ensure smooth day-to-day office operations and timely resolution of administrative issues.

Qualifications

Bachelor's degree in Commerce, Business Administration, or a related field. Prior experience in office administration or a similar role is preferred. 2-3 years of experience in admin Basic knowledge of accounting processes, invoicing, and collections will be an added advantage. Proficiency in MS Office (Word, Excel, Outlook) and office management systems. Familiarity with dealing with vendors and government departments is desirable.
Job Types: Full-time, Permanent

Pay: AED2,500.00 - AED3,000.00 per month

Application Question(s):

Current CTC (AED) Expected CTC (AED) Notice Period
Location:

* Dubai (Required)