Job Description

Chillco Building Contracting Co LLC

Now Hiring: Admin and document controller

Job Summary:

We are seeking a reliable and organized Admin & Document Controller to join our team. The ideal candidate will be responsible for overseeing the flow of documents, ensuring proper record keeping, supporting the administrative operations, and maintaining project documentation in accordance with company policies and regulatory requirements.

Document Control Duties:

Manage and control all project documentation including drawings, submittals, RFIs, inspection requests, material approvals, and contracts. Ensure proper document classification, sorting, filing, archiving, and retrieval. Maintain and update document logs and registers (manual and digital). Coordinate with site engineers, consultants, and subcontractors for documentation requirements. Ensure documents are properly reviewed and approved prior to issuance or submission.

Administrative Duties:

Support the day-to-day administrative functions of the office and project site. Prepare letters, reports, memos, and correspondence as required. Manage office supplies, filing systems, and internal communication tools. Coordinate meetings, appointments, and maintain calendars for managers. Assist in onboarding documentation and general HR support for project staff.

Compliance & Reporting:

Ensure all documentation complies with company policies, ISO standards (if applicable), and local regulations. Prepare periodic reports related to document status, administrative progress, and site correspondence tracking.

Qualifications & Skills:

Bachelor's degree or diploma in Business Administration, Engineering, or a related field. Minimum 3 years of experience in a similar role within a construction or contracting company in the UAE. Strong knowledge of document control procedures and systems. Proficiency in MS Office (Word, Excel, Outlook) and document management software (Aconex, Procore, or similar). Excellent organizational skills and attention to detail. Good communication skills in English (Arabic is a plus). Ability to handle multiple tasks and work under pressure.

Salary & Benefits:

Competitive salary based on experience. Standard UAE benefits (visa, medical insurance, annual leave, etc.). Opportunity for long-term growth within a professional contracting environment.
Job Type: Full-time

Experience:

* admin and document controller in construction company: 3 years (Required)