Job Description

Job Vacancy:

Accounts Receivable (Automotive & Rent A Car experience only)

Department:

Accounts & Finance

Location:

Al Quoz 3, Dubai, UAE

Reports To:

Chief Finance Officer

Job Type:

Full-time

Requirement:

Urgent

Working Hours:

9 am to 7 p.m (with 1 hour break)

Experience

: 3 to 5 years in total (with at least 2 years in the same industry in the UAE is mandatory)

The

Accounts Receivable

role in a Rent-A-Car company plays a crucial part in managing financial transactions, ensuring timely collections, and maintaining proper accounting records.

Here are the key duties and responsibilities associated with this position:

1. Invoice Generation and Processing

Create and issue invoices

to customers for rentals, additional services (e.g., GPS, insurance), and any other applicable charges. Ensure that invoices are accurate, reflecting rental duration, vehicle condition, and agreed-upon pricing. Keep track of any discounts, promotions, or special agreements to ensure proper billing.

2. Payment Collection

Monitor and track customer payments

(e.g., credit card payments, payment gateways, bank transfers, cash, etc.). Ensure payments are processed on time and update accounts accordingly. Follow up on

delinquent accounts

, ensuring overdue payments are addressed promptly and professionally. Handle payment disputes and resolve discrepancies with customers, referring to contracts or agreements.

3. Cash Application

Ensure that all incoming payments are accurately applied to the correct accounts. Reconcile customer payments with the outstanding balance and update records accordingly.

4. Credit Control and Risk Management

Assess the

creditworthiness

of potential customers or businesses (especially for long-term rentals or corporate clients). Establish credit limits and monitor usage to minimize financial risk. Work closely with the

sales

and

operations teams

to identify potential credit risks.

5. Reconciliation of Accounts

Reconcile accounts receivable

balances with the general ledger to ensure accuracy and completeness. Review aged receivables reports regularly and follow up with customers on outstanding balances. Prepare reports to monitor the status of overdue invoices and take appropriate action when necessary.

6. Customer Communication

Communicate with customers regarding

outstanding balances

, billing issues, or payment reminders. Provide clear explanations of rental charges, additional fees, and payment policies. Maintain good relationships with clients to ensure timely payments and resolve disputes professionally.

7. Reporting and Documentation

Prepare

accounts receivable reports

, including aging analysis, cash flow, and collections status. Provide accurate and timely financial data for internal financial reporting. Maintain proper documentation of all payment transactions, customer communications, and contract agreements.

8. Collaboration with Other Departments

Collaborate with the

operations

department to ensure proper billing for vehicle rentals, damages, or late returns. Work with the

finance

and

management teams

to align on overall financial goals and targets. Ensure that any discrepancies between the accounts receivable and sales teams are resolved efficiently.

9. Late Fees and Penalties

Apply

late fees

or penalties for overdue payments according to company policies and customer contracts. Notify customers of any applicable charges and ensure that they are billed correctly.

10. Maintain Customer Payment Profiles

Update customer payment details regularly (e.g., credit card information, payment preferences). Ensure that records are secure and up-to-date to prevent fraud or errors.

11. Audit and Compliance

Ensure that all accounts receivable processes follow

company policies

,

industry standards

, and

local tax regulations

. Assist with

internal and external audits

, providing requested documents and data for review.

12. Dispute Management

Address any customer complaints or disputes related to billing and payments. Work with management to create solutions for difficult cases, including negotiating payment plans or waivers.
Interested candidates can mention the position name "

Accounts Receivable

"in the email subject and forward their CVs to hr@veslamotors.com & hr.vas@veslamotors.com

Please do not forget to mention the position "

Accounts Receivable

" in the email subject

Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month