Job Description

The Operations Executive - Accounts & Admin is responsible for managing day-to-day administrative, operational, and financial coordination activities within the Tyre Division. The role ensures smooth workflow between sales, logistics, accounts, and warehouse departments while maintaining compliance with company policies and supporting management with reporting and process efficiency.

Key Responsibilities:Operations & Coordination

Coordinate with sales and logistics teams for timely delivery of tyres to clients and branches. Manage order processing, LPO verification, invoicing, and delivery note tracking. Liaise with the transport team for dispatch and route planning to ensure on-time deliveries. Monitor stock levels in coordination with the warehouse team and prepare daily movement reports. Ensure smooth flow of operations between branches, including documentation and internal approvals.

Accounts & Finance

Support in preparing sales invoices, credit notes, and supplier bills in coordination with the accounts team. Verify petty cash and expense claims and ensure proper documentation. Assist in reconciliation of supplier statements and customer outstanding reports. Maintain accurate records of purchase orders, GRNs (Goods Received Notes), and delivery confirmations. Provide assistance to the finance team during month-end closings and audits.

Administration

Handle correspondence, documentation, and filing related to operations and accounts. Prepare daily/weekly operational performance and sales summary reports. Manage coordination with HR for attendance, leave, and payroll data submission for tyre division staff. Support management with data for decision-making and process improvement initiatives.

Customer & Vendor Coordination

Communicate with customers for order updates, payment follow-ups, and complaint resolution. Coordinate with tyre suppliers for delivery schedules, product availability, and pricing support. Maintain strong professional relationships with key accounts, vendors, and service providers.

Qualifications & Skills:

Bachelor's Degree in Business Administration / Commerce / Accounting. 3-5 years of experience in operations or accounts administration within the

tyre trading / automotive industry

. Strong understanding of tyre categories (PCR, TBR, OTR) and trading processes. Proficient in MS Office (especially Excel) and ERP systems (Tally / SAP / Focus / Oracle). Excellent communication and coordination skills. Ability to handle multiple tasks, meet deadlines, and maintain accuracy. Strong sense of responsibility, integrity, and attention to detail.
Job Type: Full-time

Pay: AED3,500.00 - AED5,000.00 per month