Job Description

JOB PROFILE

JOB TITLE:

ASSISTANT ACCOUNTANT

DEPARTMENT:

ACCOUNTING & ADMINISTRATION

REPORTING TO:

ACCOUNTANT

A) JOB PURPOSE

The position will involve providing financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

B) RESPONSIBILITIES

1) Processing Supplier invoices & payments

2) Ensuring that all properly registered invoices are promptly posted in oracle

3) Ensuring that expenses are charged to the correct distribution accounts by analyzing invoice/expense reports and recording entries.

4) Paying suppliers as per the agreed terms.

5) Processing product invoices as per contract.

6) Processing Credit and Debit Notes.

7) Reconciliation of supplier accounts on a monthly basis.

8) Processing staff imprest requests.

9) Ensuring that all petty cash issued is supported with payment receipts and approvals.

10) Maintaining physical and soft copies of payment documents.

11) Ensuring that suppliers created in the system are legally registered with relevant Tax Authorities.

12) Timely preparation and filing of Statutory returns

13) Preparing a weekly receivable ageing report

14) Receipting of customer payments.

15) Preparation of schedules and reconciliations to be used for audits

16) Preparing support schedules to support General Ledger balances.

17) Any other duties allocated by the Management