Bank Reconciliation: Update daily bank transactions and perform regular bank reconciliations to ensure accuracy and compliance.
Bank Liaison: Coordinate with banking institutions for account openings, closures, and other documentation or compliance requirements.
Accounts Receivable: Follow up with clients on outstanding receivables; maintain up-to-date aging reports and resolve discrepancies.
Collections Management: Draft and send collection notices and follow-up emails; maintain logs of communication and escalate where necessary.
TAS (Trust Account System) Management: Manage trust account transactions through TAS platforms, ensuring full compliance with RERA/DLD guidelines.
FTA Applications: Prepare and submit applications to the Federal Tax Authority (FTA) including VAT registration, deregistration, amendments, and ensure compliance with FTA regulations.
Issuance of Financial Documents: Generate invoices, payment receipts, and Statements of Account (SOAs) as requested by clients and ensure timely delivery.
Audit Support: Collaborate with external auditors for the preparation of monthly and annual financial statements. Provide all necessary support and documentation.
Administrative & Client Support
Trade License & KYC: Manage and renew company trade licenses on time; ensure up-to-date and compliant KYC documentation for clients, stakeholders, and corporate accounts.
Documentation & Filing: Maintain accurate financial and administrative records, both digitally and physically, in compliance with company policies.
Client Documentation: Prepare and issue sales offers, booking forms, and Sale & Purchase Agreements (SPA) upon request.
General Administration: Support various administrative duties, including documentation, record-keeping, internal reporting and client coordination.
Qualifications & Skills
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Minimum of 2-4 years of experience in accounting or administrative roles; Prior experience in Real Estate Development is required.
Strong knowledge of TAS (Trust Account Systems) and related real estate regulations (RERA/DLD) is mandatory.
Strong knowledge of Federal Tax Authority (FTA) procedures, including VAT registration, deregistration, amendments, and ensuring compliance with all FTA regulations.
Proficiency in Microsoft Excel, Outlook, and accounting platforms.
Excellent written and verbal communication skills.
High level of accuracy, attention to detail, and ability to manage multiple tasks simultaneously.
Strong organizational and problem-solving skills. Ability to work independently and maintain confidentiality at all times.
Self-motivated and manage multiple tasks under tight deadlines.