Job Description

About the Role

We're seeking a highly organized, proactive, and solution-oriented Admin Manager with a solid accounting background to lead our administration function and support financial operations. The right candidate will oversee office management, systems, vendors, documentation -- while also coordinating closely with Finance on budgets, controls, and reporting.

Key Responsibilities

Lead and supervise the administration team and daily office operations. Develop and implement administrative policies, procedures, and workflows. Oversee leases, facilities, utilities, assets, and inventory management. Maintain organized filing systems for contracts, invoices, and company records. Support HR and Finance with onboarding, payroll documentation, reimbursements, and compliance files. Prepare and track admin budgets, expense reports, and cost-control measures. Review vendor invoices before submission to Finance and ensure proper approvals. Coordinate with the accounting team on purchase orders, GRNs, petty cash, and payments. Assist with month-end closing support related to administrative expenses. Ensure compliance with company policies and local regulations (health & safety, audits, etc.). Continuously streamline processes to improve efficiency and transparency.

Accounting & Financial Skills Required

Strong understanding of basic accounting principles. Experience working with invoices, petty cash, purchase orders, and approvals. Ability to reconcile admin expenses and track budget variances. Experience with ERP/accounting systems (Odoo, SAP, QuickBooks, or similar).

Requirements

Bachelor's degree in Business Administration, Accounting, or related field. 3-5 years of experience in administration management, including financial coordination. Proven ability to manage teams and cross-department workflows. Excellent organization, documentation, and communication skills. Strong analytical mindset with attention to detail. Proficiency in MS Office ; ERP experience is a must. Ability to work under pressure and manage multiple priorities.

Preferred

Experience in distribution, FMCG, retail, or corporate operations. Knowledge of local compliance and documentation requirements.

What We Offer

Competitive salary and benefits. Stable and collaborative work environment. Opportunity to shape and strengthen the administration function. Professional growth and development.
Job Type: Full-time

Pay: From AED5,000.00 per month