Job Description

Accountant (Accounts Payable) - Dubai

MAIN PURPOSE OF JOB:

The Accountant will be primarily responsible for supporting on a range of accounting duties relating to the Rapid Access business including cash invoices, petty cash, banking accounts, and related monthly reporting.

Reporting into the Regional Finance Manager, the Accountant's key duties will include the entry, analysis and maintenance of the general ledger with a focus on accounts payable and disbursements, employee reimbursements, cash management support, customer invoicing, bank reconciliations, financial transaction record keeping and month and year end close support.

The role holder will have a strong head for numbers, MS Excel, and strong analytical skills. They will also have a broad accounting experience including handling account reconciliation, accounts payable and processing cheque requests.

The standard work hours are 40 hours per week with a little more during month and year-end close periods and when working on ad-hoc special projects.

KEY RESPONSIBILITIES:

Accounts Payable:

• Process payments and documents such as Cash invoices, journal vouchers, employee reimbursements, payable cheques, bank statements and outgoing bank transfers
• Review, process and reconcile supplier invoices such as telephone, utility and postage bills. Ensure suppliers invoices are appropriately authorised for payment and paid on time
• Review, process and reconcile employee reimbursements such as expense claims, housing advances and travel payments. Prepare journal entries for approval and employee deductions
• Record payroll entries relating to employee advances, loans and salaries
• Manage and process monthly intercompany payments. Help to resolve any intercompany disputes and issues
• Ensure all payment vouchers and banking receipts are properly filed
• Record month end accrual entries
• Handle the AP transactions during the leave of AP Accountant

Cash Management Support:

• Monitor and reconcile cash transactions to ensure that bank account balances are accurate. Report and investigate any unusual items
• Work with the depot management team to accurately forecast and tracks cash flow on a weekly, monthly and quarterly basis. Highlight and report on any cash trends and variances
• Prepare daily and weekly cash reports for each region
• Prepare regular bank reconciliations
• Coordinate and resolve bank queries
• Manage and reconcile the petty cash fund for supplies and services or for employee reimbursements. Reconcile petty cash accounts

Monthly and Year End Close Support:

• Assist in the timely closing of monthly account by ensuring cash management and general ledger data is up to date
• Prepares and records assigned journal entries for monthly closing. Reconciles specified general ledger accounts. Reviews for accuracy and corrects posting entries
• Participate in preparing monthly, quarterly, semi-annually and annual financial closing and reports and work effectively with management and accounting teams

Other:

• Liaise with internal and external auditors. Provide supporting documentation, information and answers
• Assist in preparation and recording of cost recovery journals
• Assist in the budget preparation process

Additional Reporting:

• Collect data for and prepare monthly reports including flight, travel and green reports