Job Description

Role Overview:

The Factory Administrator is responsible for managing day-to-day administrative operations of the wooden factory. This includes coordinating staff, maintaining records, overseeing procurement support, managing documentation, and ensuring smooth communication between departments. With at least 5 years of experience, the Admin will play a key role in supporting production, HR, accounts, and logistics to ensure efficient factory operations.

Key Responsibilities:

Handle all administrative tasks including staff attendance, leave records, and shift schedules. Maintain accurate filing systems for employee records, supplier contracts, and factory documentation. Support HR functions such as recruitment coordination, onboarding, and employee compliance. Assist in procurement by preparing purchase requests, following up with suppliers, and maintaining stock records of office and factory supplies. Coordinate logistics for delivery of materials, finished products, and internal transportation needs. Monitor and report on petty cash expenses and assist accounts department with invoice preparation and documentation. Ensure compliance with health, safety, and company policies inside the factory premises. Liaise with government authorities or external agencies for license renewals, permits, and other compliance requirements. Provide administrative support to the Factory Manager and production team. Prepare weekly and monthly reports on administrative activities, expenses, and staff performance updates.

Qualifications & Skills:

Bachelor's Degree/Diploma in Business Administration, Management, or related field. Minimum 5 years of proven experience as an Administrator in a manufacturing or factory environment (wood/joinery industry preferred). Strong knowledge of office management, HR support, and procurement processes. Excellent organizational and multitasking skills. Strong communication and interpersonal abilities. Proficient in MS Office (Word, Excel, Outlook) and ERP systems. Familiar with UAE labor laws and factory compliance regulations (preferred for UAE-based role).

Core Competencies:

Administrative management Time management & coordination Problem-solving & decision-making Record keeping & reporting Teamwork & communication
Job Type: Full-time

Experience:

Wooden Factory Admin: 5 years (Preferred)
Language:

* Arabic (Preferred)