Candidate Specification

• Diploma in Administration or relevant field
• Microsoft Word, Excel and Powerpoint skills are a must
• IT literacy and good keyboard skills
• Candidates must have prior experience of ACONEX
• Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan
• Ability to work on own initiative without supervision and under time pressure situations

A great opportunity to learn and further develop your career with Mott MacDonald. our Win team are looking for a Win Administrator to support in all the required admin duties and ensure proper document management systems are maintained during the Win Stage.

Key responsibilities and duties are listed, but not limited to, the below:

• Managing client e-procurement portals and regular checking for tender invitations
• Logging new RFP\'s and EOI\'s in win tracker and updating the due dates according to any EOT received
• Downloading the received RFP\'s from the Client Portals
• Uploading the Technical and Financial Proposals on or before the due dates
• Formatting Technical and Finacial proposals prepared on Word Documents as per MM brandingFormatting internal and external Powerpoint presentations
• Tailoring and updating CV\'s when and as required Supporting Bid Principals/Managers with bid coordination including correspondences with client and handling all pre and post tender clarifications
• Supporting Account Leaders to complete and update company\'s details on client registration system
• Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
• Receive all incoming correspondences, scan and register all incoming documentation
• Ensure that a 24-hour document processing turn-around time is achieved and maintained
• Distribute and file all win stage documentation in accordance with document management procedures and work instructions
• Carry out handover, close-out and archiving of documentation
• Carry out day to day administrative tasks such as filing, copying, binding, scanning, etc. as required
• Manage in-house printing and professional printing through approved suppliers.
• Providing leave cover in absence of any other Bid Coordinator.

Contract Type

Permanent

Discipline

Administration

Job Profile

Our Purpose
At Mott MacDonald, our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients\' businesses, our communities and employee opportunities.

Equality, Diversity and Inclusion
Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.

Flexible Working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

We can offer:

• 90 calendar days\' paid maternity leave
• Competitive annual leave
• An annual professional institution subscription
• Annual company performance bonus scheme - Subject to company performance

Recruiter Contact

Iustina Blidariu

Website Region

Middle East

Website Sector

Corporate services

Sector

Corporate Services

Job details page image

Work pattern

Full time

Other Information

Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

More about Mott MacDonald
We\'re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients\' businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person\'s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence

Mott MacDonald