Job Description

This position is comprised of 50% bid management and 50% staffing.



Candidates for this VIE (International Internship Program) must be graduate engineers with more than two years of experience, under 28 years of age, and citizens of a country within the European Economic Area (EEA).



Setec Middle East (ME), as a subsidiary of the Setec Group, is specialized in civil engineering (transportation, energy, industrial and hydraulic infrastructure), building engineering, bridges, underground structures, nuclear infrastructures, urban planning, electrical and electromechanical facilities, safety within civil engineering infrastructures and their users, maintenance and rehabilitation of infrastructures. Furthermore, Setec ME offers environmental scope of services and Project Management Consultancy (PMC) to our regional clients.


We are a fast-growing team of about 80 colleagues, highly efficient, committed, multi-cultural and passionate about what we do.


The mission


The VIE Bidding & Staffing Engineer will support our fast-growing, multi-disciplinary engineering organization of over 80 professionals -- urban planners, designers, architects, environmental specialists, project managers, and subject matter experts -- dedicated to delivering world-class engineering consultancy services across the Middle East, with a focus on Saudi Arabia's most ambitious projects.


As we continue building a high-performing organization of experts for our departments (Urban Planning, Design, Environmental, PMC), we're seeking a

Bid & Staffing Engineer

to play a key role in mainly two areas:


1.

Support for tenders development

-- contributing to develop bids and proposal activities that drive business growth, including sourcing for tender staff requirements.


2.

Recruitment and staffing for mobilization

-- ensuring the right experts are identified, evaluated, and ready for smooth deployment on awarded projects to meet both project and client needs.


This role bridges business development with project delivery, helping the company scale efficiently while maintaining a high standard of technical expertise and operational excellence.

Key Responsibilities :

Support in

Building Proposals & answer Pre-qualifications :

Prepare and review proposal packages including technical and administrative documents. Draft responses for RFPs, RFQs, and pre-qualification questionnaires Support

vendor registration processes

across multiple procurement platforms (e.g., SAP Ariba, Oracle) -- including preparing responses, updating documentation, and monitoring registration status. Support

bids follow-up activities

across procurement platforms -- handling client requests, submitting required information and updated offers, and ensuring timely, accurate responses to maintain compliance and visibility

Reporting & Tracking :

Follow-up and track bids progress with stakeholders Manage the staffing process across all phases --

sourcing for tenders

and r

ecruitment for mobilization

Monitor staffing needs

for upcoming and ongoing projects in coordination with project managers and department heads

Develop and update job descriptions

, ensuring alignment with project scopes and client requirements

Post job ads

on professional platforms and company channels to attract qualified candidates

Screen resumes

and conduct initial interviews, or coordinate assessments with technical leads

Present well-qualified candidates

to department heads with concise, insightful summaries

Maintain and update the staffing tracker

and ensure the CV database is accurate and updated

Manage the full recruitment cycle

-- screening, interviewing, feedback collection, offer negotiation, and onboarding

Build and maintain a talent pipeline

for upcoming bids and future project needs Collaborate closely with the HR and functional departments to ensure timely mobilization and compliance with client or project requirements
Engineering background (with a minimum of 2 years of experience); familiar with multiple engineering disciplines and project delivery structures Detail-oriented, proactive, and comfortable working in a fast-paced multi-cultural environment Strong English level (Arabic is a plus) Strong Document Control Skills ERP Knowledge in SAP Ariba and Oracle is a plus Very good proficiency in Microsoft Office (Excel, PowerPoint, Word) and comfortable maintaining trackers and databases Basic knowledge of Adobe, AI tools and graphic design -- with the ability to support proposal layouts and visual presentations when needed. Strong communication skills * Power BI skills is a plus