Job Description

Administration of Training & Competency processes and activities for all employees. Including but not limited to liaising with third-party training providers and concerned department for training and development needs. Key responsibilities include reporting and ensuring employee T&C records are kept up to date in organization Learning Hub (T&C) and should be able to maintain and handle local tracker if necessary.

Training & Competency Administration

Ensure that all Training & Competency records held within the HR & Training department are accurate and up to date both in the organization Learning Hub (T&C) and local tracker if there's any.

Provide support to company Learning Hub users, access, and manage user accounts.

Maintain records and prepare monthly reports relevant to T&C KPIs.

Facilitate training sessions related to the use of company Learning Hub (T&C).

Timely booking of employee training as planned by Operations Team and liaise with third-party training provider for all training requirements.

Work collaboratively with Competency Assessors and Verifiers to coordinate competency assessments and to ensure expired competency assessments are revalidated in time.

Coordinate development plans arising out of competency assessment with line managers/ supervisors following competency assessments and chase up for re-validation or re-assessment thereafter.

Validate training certificates received from new starts. Plan & book training as per the latest Training Matrix.

Booking additional training needs that arise out of development plans through new start induction, performance, disciplinaries, grievances, competency, client/ legal requirements.

Actively take part in L&D projects and initiatives.

Other administrative tasks may include data-entry, photocopying, scanning, filing, bulk emailing, and distribution of documents.

3rd party Training Vendor Management:

Raise purchase requisitions for relevant 3rd party training and good receipting them according to completion. Follow up PO issuance when delayed.

HSEQ and regulatory compliance:

Follow all COMPANY, work site and regulatory procedures at all times, and commit to engage in safe working practices.

Adherence to country specific employment law related to human resource stipulated by UAE Ministry of labour and immigration rules.

Keep up to date with relevant industry developments and best practices.

Requirements

Qualification(s):

. Diploma or Bachelor's degree in any discipline or Secondary qualification with least 3 years relevant experience in HR, Training & Competency

. Expert in MS Office, IT related applications and LMS systems

Experience(s):

. Minimum of 1-2 years total working experience in administrative or document controller role

. Oil and Gas/ Energy sector experience

. Working knowledge in HRMS & LMS systems.

. Demonstrable experience in Learning and Development/Training and Competency

Knowledge, Skills, Abilities & Competencies:

. Understanding of the training and competency function.

. Technical proficiency in Microsoft Office Suite (Word, Excel, and Power Point).

. Excellent communication, interpersonal and presentation skills in English.

. Proactive and self-motivated.

. Skilled in document management.

. Prioritizing workload to meet deadlines, good time management, problem-solving and strong organizational skills.

. Adaptable, flexible and respond to change positively.

. Collaborative, flexible, and positive approach to work with both internal and external stakeholders.

. Capable to work effectively with a diverse and inclusive workforce.

. Strong teamwork skills and a collaborative approach to learning and development, both face-to-face and remotely.