Job Description

The Tender Document Controller is responsible for managing, organizing, and coordinating all tender-related documentation throughout the pre-contract phase. This includes handling incoming tender documents from clients, coordinating internally to gather submissions, and ensuring proper version control, formatting, and timely delivery. The role ensures compliance with bid requirements, consistency in documentation, and smooth collaboration across tender, estimation, procurement, and technical teams.

RESPONSIBILITIES

Manage the receipt, registration, and distribution of tender documents. Coordinate with the estimation, planning, procurement, and technical teams to gather required inputs, proposals, and documents for submission. Develop and maintain a tender document control system for tracking timelines, responsibilities, submission versions, and deadlines. Prepare, format, and compile tender submissions (both hard and soft copies), ensuring alignment with client instructions and company branding. Ensure all pre-qualification documents, compliance certificates, licenses, and company profiles are current and accessible. Track and archive all submitted tenders, maintaining an organized historical record for future reference and audits. Monitor tender deadlines and proactively alert relevant stakeholders of submission schedules and upcoming requirements. Maintain confidentiality and proper handling of sensitive commercial and technical documents.

QUALIFICATIONS

Bachelor's degree or diploma in Business Administration, Engineering, or a related field. 3+ years of experience in document control, preferably in construction tendering, contracting, or consultancy. Advanced proficiency in Microsoft Office (Word, Excel, Outlook) and PDF editors. Familiarity with document control processes related to bids and tenders.
Job Type: Full-time

Pay: Up to AED6,000.00 per month

Ability to commute/relocate:

Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

What is your notice period?
Education:

Bachelor's (Preferred)
Experience:

* Document Control: 3 years (Preferred)