Job Description

Location: Dubai
Employment Type: Temporary (Maternity Cover) 1st February 2025 - 1st August 2025
Duration: 1st February 2025 - 1st August 2025 (could start a bit earlier)
Reporting To: Chief Executive Officer (CEO)
Job Summary:
We are seeking an experienced and dynamic Executive Assistant to provide support to our CEO. The ideal candidate will be highly organized, have excellent communication skills in both English and Arabic and have a strong ability to manage time and prioritize tasks efficiently. This role requires discretion, flexibility, and a positive attitude.
Key Responsibilities:

• Calendar Management: Efficiently manage the CEO's schedule, including arranging meetings, appointments, and travel itineraries. Alternatively, you will be working with our Travel Coordinator to ensure a smooth booking process. Ensure the CEO is always informed of upcoming commitments and responsibilities.
• Email Management: Organize and manage the CEO's email inbox, draft responses, and reply on behalf of the CEO as necessary. Prioritize and filter emails, ensuring that urgent matters are addressed promptly.
• Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Draft, review, and edit communications to ensure clarity and professionalism.
• Meeting Coordination: Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items to ensure timely completion.
• Document Management: Prepare, review, and manage documents, presentations, and reports, ensuring accuracy and attention to detail.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Time Management: Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and the CEO's time is used efficiently.
• Flexibility: Be available to assist the CEO after regular working hours if needed, and adapt to changing priorities with ease.
• Professional Demeanor: Maintain a positive and professional demeanor at all times, contributing to a pleasant work environment.

Required Skills and Qualifications:

• Language Skills: Excellent communication skills in English; proficiency in Arabic
• Email Management: Strong ability to draft and manage professional emails on behalf of the CEO.
• Organizational Skills: Exceptional organizational skills with attention to detail and common sense.
• Experience: Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Confidentiality: Ability to handle confidential and sensitive information with discretion.
• Time Management: Strong time management skills with the ability to multitask and prioritize effectively.
• Flexibility: Willingness to be flexible with working hours when required.
• Positive Attitude: A good mood and a positive attitude are essential for this role.

Preferred Qualifications:

• Education: Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.

Skills Required