Job Description

Date:

28 Aug 2025

Company:

Air Arabia Academy

Location:

Sharjah, AE

Country:

AE

Job Purpose

Provide administrative and operational support in the planning, coordination, and delivery of technical training programs for Engineering employees. Ensure training records and compliance documentation are accurately managed while supporting the department's digital transformation and transition to a Learning Management System (LMS).

Key Result Responsibilities

Coordinate logistics and administrative processes for technical training sessions, ensuring smooth delivery and compliance with regulatory requirements. Manage training records, attendance, certificates, and compliance reports using Excel and existing manual systems. Maintain, prepare, distribute, and archive training materials and departmental documentation, including those required for licensing and audits. Support the department in digitalizing training processes and assist with the transition from manual/Excel-based tracking to an LMS.

Key Result Responsibilities - Continued

Liaise with Technical Services and other relevant departments to ensure training records are accurate and up to date. Generate compliance and performance reports to support audits, inspections, and internal reviews. Provide administrative support for departmental projects and continuous improvement initiatives related to training and compliance. Support the publication and preparation of eLearning or digital training packages once implemented in the LMS. Issue and record certifications/licenses, maintain validity records, and track expiries; send reminders to departments for mandatory trainings and renewals.

Qualifications (Academic, training, languages)

Minimum bachelor's degree in any stream from a recognized university, alternately, Higher Secondary education or Diploma in Administration. Knowledge or exposure to Learning Management Systems (LMS) or eLearning platforms is an advantage. Strong proficiency in Excel and other MS Office applications (Word, PowerPoint) with experience in maintaining databases and reports; Basic data analytics skill. Fluent in English. Interpersonal Skills. Meticulous attention to detail. Strong organizational, multitasking and administrative skills, Ability to plan, schedule, and coordinate. Excellent written and verbal communication skills.

Work Experience

With 2+ years of experience in training in administrative or coordination role in any industry, preferably with Airlines/Aviation. * Sound knowledge of the aviation industry is necessary.