Provide high level of clerical support for various department activities adhering to established Company procedures and processes ensuring accuracy and compliance.
Reporting and Relationships
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Reports to Sr. Project Manager or Project Manager.
Internal
Regular contact with department secretarial support within Major Projects and focal points across the Company.
External
Occasional contact with external consultants and suppliers.
Job Context & Major Challenge(s)
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Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs.
Job Context & Major Challenge(s) - II
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Financial Dimension
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As defined for this job level in the Delegation of Authority and/or approved budget.
Safety Health & Environment
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Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.
Qatarization Program
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Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.
Firewall Compliance
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Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.
Key Job Accountabilities
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Review databases in order to maintain reliability, accuracy and quality and ensures reliability of information gathered for the databases.
Maintain, organise, analyse, update and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
Prepare data of a complex nature in order to generate required reports and presentation.
Anticipate and resolve information processing and handling problems proactively in order to
avoid disruptions. Review and cross check complex clerical work for accuracy and compliance.
Provide a point of reference on particular aspects to colleagues for guidance to precedence,
practices and techniques. Assist superiors in preparation and compilation of reports, statistics and presentations.
Part B: Person Specification - Minimum Requirement
Completion of Secondary School Education (12 years).
Knowledge and/or Experience - I
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5 years relevant experience.
Technical and Business Skills - I
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Proficient command of written and spoken English.
Advanced keyboard and PC Skills.
Advanced knowledge of standard computer software.
Knowledge of some financial and budgetary processes
Technical Competencies
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TEC-Data protection and confidentiality
TEC-External/Internal Mail Handling
TEC-Managing external visitors
BEH-Planning and Organising
BEH-Service Orientation
BEH-Initiative / Commitment
BEH-Interpersonal Skills
TEC-Contract Administration/control
BEH-Problem Solving
TEC-Raise contract issues
BEH-Supervising & Coaching Others
TEC-Understand QatarEnergy LNG Contracting Procedure
BEH-Job Knowledge
TEC-Event activities coordination
BEH-Quality / Quantity of Work
BEH-Teamwork / Supporting Others
BEH-Trust and Empowerment
BEH-Innovation
BEH-SHE Understanding
TEC-Event planning and organizing
BEH-Communication / Information Sharing
TEC-SHE requirements
BEH-Ethics and Integrity
TEC-Administer meetings
TEC-Compliance with QatarEnergy LNG P&P's
TEC-Understand QatarEnergy LNG business environment
TEC-Diary Management
TEC-Email usage/storage
TEC-Minutes of Meeting
TEC-Budgetting skills
TEC-Understand QatarEnergy LNG direction statement/KPIs
TEC-Travel/accommodation support
TEC-Use performance Production tools
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