Job Description

Job Category: Admin
Degree Level: Bachelor's Degree
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Key Responsibility:

• Coordinate and track daily activities and schedules of the project team across multiple projects.
• Maintain up-to-date documentation, including project plans, site reports, and meeting minutes.
• Assist in preparing progress reports, dashboards, and presentations for management review.
• Facilitate internal communication between project managers, engineers, and external vendors.
• Support documentation control and ensure proper filing of project-related documents.
• Schedule and organize project meetings, logistics, and follow-up on action points.
• Liaise with procurement, HR, and finance teams to ensure smooth administrative support to project execution.
• Provide and monitor Fire Fighting & Fire Alarm Annual Maintenance Contract for all stores (monitoring contracts & payments).
• Responsible in making request to Civil Defense for the 24x7 panel of new store, from the request of site survey, installation till connection to Civil Defense panel.
• Monitor inventory of site-related materials, stationary, and required documentation.
• Follow up on deadlines, project updates, and deliverables from different teams.

Desired Experience:

• 2-4 years of relevant experience in project coordination or administrative roles, preferably in retail projects.
• Bachelor's degree in Business Administration, Project Management, or related field.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint); familiarity with MS Project or other project tools is a plus.

Skills Required