Supply Chain | Fleet Supply Chain Coordinator

Doha, Qatar

Job Description

About the role Carry out transactional Supply Chain functions and act as the Front face of Supply Chain to support Maintenance tasks and procure spares, components, complex assy., tools to support aircraft maintenance activities in Qatar Airways Technical. Accountabilities Operational
  • Receive Aircraft Materials Requisitions (AMR’s), review price catalogues, call for quotes from other approved sources and negotiate to obtain acceptable lowest price, minimum delivery lead time on purchase and loan or exchange basis.
  • Prepare different types of orders including Purchase Orders, Exchange Orders and Loan Orders in coordination with concern stakeholders such as Technical Materials Planning, MOCC, Engineering, Tech. Records, Warranty, Logistics, Maintenance and by applying the relevant GL and CE code /conditions/parameters.
  • Ensures to get correct DOA approval as per total order value and accordingly release order to concern approved supplier.
  • Provides Inputs to assist supplier selection by providing best price, minimum delivery lead time, and preferred vendor location.
  • Ensure all shelf life (SL) items are procured from fresh stock with a minimum of 80 % SL remaining.
  • Make sure to receive order acknowledgement from supplier within 7 days from order release and follow up regularly with suppliers to ensure overall overdue orders should not exceed beyond 5%.
  • Expedite overdue orders, potential shortage, and MDD item orders with Manufacturers/Vendors/Suppliers to ensure supply is made to support operations and mitigate the risk of spares non-availability.
  • Monitor un-fulfilled loan and exchange orders, process the exchange out & loan return transactions and make sure that units are getting delivered to supplier within the stipulated time frame.
  • Communicate and provide support for Light and Heavy Maintenance events and interact with relevant stakeholders to meet service expectations.
  • Consult and liaise with the aircraft / component manufacturer and repair agencies regarding technical data to resolve or clarify issues related to the parts used during repairs of aircraft parts, tooling and other materials.
  • Gathering information and processing scrap notes for approval in accordance with QR policy, for spares which are declared “Beyond Economical Repair” units (BER) or technically not repairable by supplier.
  • Keep liaison between accounts payable team, stores quality team to monitor and close outstanding invoices and discrepancy units within 10 days after notification.
  • Communicate and follow up with logistics team, freight forwarders for clearance of air/sea/road consignments.
  • Ensure all one time offer contracts, exchange / loan agreements are being uploaded in ERP (QCAS) & all relevant details are filled for review by Qatar Airways Legal team.
  • Provide assistance to the AOG desk to clear demands by determining if required parts are available on next higher or lower assemblies as available in stock.
  • Support process improvement initiatives and contribute improving support to customers.
  • Ensure all transactions are in strict compliance as per TPM and departmental procedures.
  • Carry out any other duties within the supply chain section as directed by the Fleet Supply Chain Officer (FSCO) and escalate unsettled issues to FSCO where necessary.
Personal Development
  • Take responsibility for own ongoing personal development and growth of expertise.
  • Keep abreast with any market trends and developments
  • Assist in the response to any emergency or a major operational disruption affecting Qatar Airways or its subsidiaries, including support of the Qatar Airways Special Assistance Program.
  • Train Qatari staff in various duties as per business requirements
Data Protection
  • Ensure that in performance of the role, all uses, disclosures and requests of any information (in any form) are done in accordance with data protection principles adopted by the QR Group and are limited to what is reasonably required to accomplish the intended business purposes of the use, disclosure or request.
  • Comply with all relevant company policies and procedures regarding the use, processing, disclosure and security of any information (in any form) and ensure that all staff under my direct supervision are aware of and comply.
  • Consult the Group’s Data Protection Officer in matters related to data protection and privacy as appropriate.
  • Ensure the confidentiality, security and protection of all information handled in the course of duties is maintained at all times from unauthorized access, use, disclosure, disruption, deletion/destruction, corruption, modification, inspection or recording.
Safety
  • Ensure full awareness of work health and safety requirements and expectations in order to minimise health and safety risks for self and colleagues.
  • Ensure compliance to all relevant safety, security, quality and environmental management policies, procedures and controls across the operation to guarantee employee safety, security, legislative compliance, delivery of high quality service with a responsible environmental attitude.
  • Take a direct and personal interest in reported injuries, incidents, near misses and hazards to ensure that appropriate reporting, investigation and response is being achieved.
Environmental Competencies Understand:
  • Contribute towards Qatar Airways Group Environmental Objectives and targets.
  • Have a good understanding of environmental principles and tools and how they apply to your department and role.
Qualifications Qualifications, Experience & Skills Qualifications and Experience: Without a Degree:
  • High School Qualification / Vocational Qualification /Diploma or Equivalent (Type of Diploma Based on Role) with Minimum 3 years of job-related experience.
OR With a Degree:
  • Bachelor’s Degree or Equivalent with Minimum 2 years of job-related experience
Preferred
  • University / High School graduate or Engineering Diploma with high grading from a recognized college or university.
Job Specific Skills: Essential
  • Fluent in English language, computer literate
  • Good knowledge and exposure of Computer system.
  • Ability to understand Parts Certification, Technical Publications, Vendor Manuals, and TPM.
  • Familiar with EASA, FAA and QCAA regulations.
  • Good persistent communicator and capable of handling multi tasks often under pressure and with minimal
  • Functional skills
  • Flexibility
  • Time Management
  • Team Work and Relationship Building
Preferred
  • Planning and Organizing
  • Good negotiating skills.
  • Judgement and Analysis
Be part of an extraordinary story Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. Together, everything is possible About Qatar Airways Group Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

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Job Detail

  • Job Id
    JD1445682
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Doha, Qatar
  • Education
    Not mentioned