Job Description

Responsibilities / Tasks
Key Responsibilities:
Strategy

• As part of category communities, is consulted on the category strategy definition by providing business feedback and visions from the entities/BUs/Functions that the role is supporting

Sourcing

• Based on pre-alignment with category managers, either drives or supports total cost reduction, payment terms improvement & supplier-led innovation initiatives.
• Supports Project managers regarding sourcing activities (pre-sales and execution phase)
• Runs RFX, negotiations, and takes awarding decisions in line with both category & business strategy. Monitors and strives for compliance adherence of relevant stakeholders to procurement processes & policies (contract management, competitive bidding, PR approval etc.)

Supplier Relationship Management - for each vendor assigned:

• Acts as main point of contact for information & escalation in regards to the overall supplier relationship with GEA
• Monitors and steers overall supplier performance (high-level supplier capacity, service, quality, price...)
• Coordinates the key commercial activities with relevant stakeholders (e.g. negotiations)
• Requests/gets informed about supplier audit & coordinates qualification and/or implementation in new entities
• Acts as responsible for the supplier sustainability management
• Accountable for having the relevant documents: generic NDA and/or COCSS and framework agreement (when applicable) in Ariba to be compliant with the Procurement Policy
• Supports systematic involvement in new projects/developments
• Develops & maintains the supplier roadmap / development plan in line with category and business strategy. Coordinates business or strategic review meetings
• Monitors and manages supplier risks

Quotations & Sales Support:

• Request quotations from GEA Intercompany suppliers and third-party (non-GEA) material suppliers for all LPT service requirements.

Procurement & Order Management:

• Prepare & process purchase orders (PO) with both Intercompany (IC) and third-party suppliers.
• Coordinate with factories, product groups, application centers and vendors for order fulfillment.

Contract Review & Compliance:

• Review sales contracts, terms, and conditions, ensuring compliance with company policies.
• Support the service sales team in the finalization of agreements with suppliers.

ERP & Logistics Coordination:

• Manage ERP system administration (SAP-PGS, CRM/C4C).

Database & Reporting:

• Maintain and update customer and supplier databases, ensuring accurate records of profiles and changes.

Finance & Payment Coordination:
Assist the accounts/finance department in ensuring timely payments and receivable collections
Your Profile / Qualifications
Qualifications & Skills:

• Education

University, bachelor's degree in engineering or economics. Procurement or supply chain certification (optional).

• Professional knowledge and experiences

10 years' Experience in procurement processes, know-how contract management, cost analysis and management, cultural awareness, experience with implementation of corporate procurement, work experience in complex organizations, negotiation experience, systems : Ariba, S2P, SAP-PGS, CRM/C4C.

• Other skills and competencies

Ability to network and build relationships, Internal stakeholder / supplier relationship management, Ability to translate business requirements into RFx, good analytical capabilities, problem-solving skills and ability to think strategically, takes ownership of the work, good communication skills, services and delivery expert, negotiation skills, contract experience, commercial / analytical and engagement skills.
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