Job Description

With a 65-year legacy of excellence and a global reputation as one of the largest and most awarded private education providers, GEMS Education integrates cutting-edge advancements through its extensive networks and high-level partnerships. Join the GEMS School of Research and Innovation, where significant investments in AI, robotics, and state-of-the-art facilities drive exceptional student outcomes in academics and well-being. As a leader in educational innovation, we offer a forward-thinking environment focused on personalised learning, holistic development, and the opportunity to shape the future of education.
At GEMS School of Research and Innovation, we provide a seamless educational journey from Pre-Prep + Prep to Sixth Form, enhanced by cutting-edge technology and a forward-thinking curriculum. In the Pre-Prep + Prep stages, we prioritise personalized learning through gamification and advanced technologies, alongside a strong emphasis on science, computing, reading, writing, and the arts. Our facilities include an innovation lab, specialist IT equipment, and programs in sports such as gymnastics, martial arts, basketball, and cricket. Emerging technologies like robotics, AI, machine learning, and VR/AR are integrated to enhance learning, including advanced Arabic provision.
In Secondary and Sixth Form, students benefit from tailored pathways with a wide range of GCSEs, A-levels in subjects like sciences, business, and fine arts, supported by university-linked lectures and industry placements. Advanced tools such as Web3/blockchain, drones, autonomous vehicles, and esports labs prepare students for future careers. Sixth Form further bridges school, university, and industry through global partnerships and cutting-edge technology, ensuring students excel academically while acquiring real-world skills.
We are seeking a proactive and detail-oriented Procurement Coordinator (Stores) to manage the full lifecycle of purchasing and inventory control at SRI--from order placement to storage and distribution--ensuring seamless availability of resources to staff, students, and departments. The ideal candidate will be proficient in coordinating the purchasing and inventory management of both instructional and operational items for the school, while maintaining accurate store records, ensuring timely procurement, and supporting financial and compliance protocols.
Skills
Key Responsibilities:

• Oversee all purchasing functions related to instructional and operational supplies in line with approved budgets and timelines.
• Liaise with curriculum leads, administrators, and centres of excellence to ensure procurement aligns with academic priorities and innovation initiatives.
• Process purchase orders and financial approvals, ensuring adherence to GEMS Finance protocols.
• Maintain accurate inventory records for consumables and non-consumables through systematic stock control and regular audits.
• Manage the school's physical stores, including receipt, storage, distribution, and periodic stock verification.
• Coordinate printing orders for school materials such as reports, diaries, and branded stationery.
• Support the school accountant in day-to-day purchasing reconciliations and budget planning.
• Liaise with vendors, logistics agents, and the GEMS Corporate Office to track orders, manage deliveries, and resolve supplier queries.
• Uphold all relevant policies and compliance requirements as per GEMS guidelines.
• Provide exceptional service to internal departments and act as a reliable point of contact for purchasing and inventory needs.
• Contribute to a smooth start-up and operational readiness of new academic terms through proactive planning and resource preparation.

Qualifications:

• Completion of secondary education is essential; a Bachelor's degree is preferred.
• Background in logistics, procurement, accounting, or stock control is advantageous.
• Minimum 2 years of experience in a similar purchasing or store management role, preferably within a school or educational setting.
• Strong working knowledge of Microsoft Excel, financial systems, and inventory databases.
• Excellent organisational, communication, and multitasking skills.
• Ability to work independently, handle peak periods, and respond flexibly to operational demands.
• Strong organisational abilities, attention to detail, and the capacity to manage multiple tasks simultaneously.
• A friendly and approachable manner, with a commitment to providing excellent customer service.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.