Job Description

JOB PURPOSE:

Prepare, review, negotiate and finalize the Charter Party Agreements, Contracts, Sub-Contracts and Addendums with Commercial Manager. Provides commercial interpretations, clarifications, and definitions to the direct manager.

KEY ACCOUNTABILITIES:

TENDERING:

• Check for new, Solicitation/Expression of Interests (EOI) and Tenders.
• Check requirements and conditions of the received tenders, verify and search for corresponding resources (s) required.
• Review the ITT's T&C and ensure safeguarding ADNOC L&S
• During the process, liaison/ co-ordinates with Operations and other relevant Departments within ADNOC L&S to formulate the pricing structure, discuss the contract prices with Senior Management and submits to Clients.
• Supervise the preparation of the documents requested by tender; submit tender's documents, following correspondence concerning subjected tenders.
• Assist Sales Manager to collate, review, distribute and manage Subcontractors and negotiate the best commercial value with lowest risk.
• Directly ensure all tender and contract development activities are in accordance with ADNOC L&S procedures.

CONTRACTS and COMMERCIAL:

• Support the commercial process of Offshore Vessels owned and managed by ADNOC Logistics & Services that generates the Company revenue.
• Ensures the continuity of all Company Revenue by maintaining the validity of existing revenue/ earning contracts of the Company:
• Improves additional earnings for the Company by finalizing Variation Orders, Change Orders, Claims and Additional Works etc. from time to time.
• To improve the earnings of the Company, prepares proposals / tenders for all potential new business for the Company.
• Highlights Business Risks & potential loss areas to Management with recommendations to avoid the same.
• Advises the Team Leader as and when required on all contractual and legal aspects to avoid disputes with Clients & Subcontractors.
• Achieving the Departmental KPIs.
• Represents the Department on contractual matters as & when required.
• Maintains the secrecy & confidentiality of all data and information of the Department and Company.
• Document Control of all Contract Documents in Hard copy and Soft Copy in Shared Folder.
• Keep track of all Revenue & Expenditure Contracts and prepare Monthly Reports.
• Co-ordinate with all concerned and close Internal Audit findings on or before time.
• Co-ordinate with all concerned and support the ERM Risk Register to mitigate the Risks identified.
• Coordinate with internal teams for preparation of Pre-Qualification submissions, Expression of Interests, Commercial review of Tenders, evaluation of Contract Terms & Conditions, etc. for opportunities in UAE.
• Coordinate with internal teams for preparation of Technical and Commercial Proposals against all enquiries and tenders for Offshore & Diving Vessels.
• Analyze & Evaluate the Risks under all Contracts and Sub-Contracts. Coordinate, discuss and submit for review the ways to mitigate these risks.
• Follow up all contract related issues, claims, counter-claims and negotiations.
• Prepare requisite management reports concerning tenders and contracts.
• Assist in Tendering Process as and when required.

KEY ACCOUNTABILITIES:

• Ensure continuity and improve additional revenue/earnings of the Company by maintaining all existing contracts of the Company.
• Evaluate and finalize contracts in best interests of the Company.
• Inform management on all contractual and legal aspects to avoid disputes with Clients.
• Achieve Departmental KPI's.

BUDGETS AND OPERATIONAL PLANS

• Compile and provide input for preparation of the Department budgets and regularly monitor expenditure against approved the Section budget levels.
• Coordinate with Finance and all related Departments for Budgeting.
• Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.

Health, Safety, Environment (HSE) and Sustainability:

• Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Section in line with international standards, best practices and ADNOC Code of Practices.
• Ensure adequate HSE training and induction for all Section employees to meet HSE standards.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal

• All departments relevant to sales/ commercial activities

External

• All ADNOC L&S Clients (Legal and Procurement)
• All ADNOC L&S Suppliers (Legal and Procurement)

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

• Bachelor Degree in (Business Administration/Oil & Gas Industry)
• Degree in Marine Law

Minimum Experience & Knowledge & Skills

• Minimum 10 years of experience in commercial and chartering
• Experience in the Offshore Industry (Offshore/ Onshore)
• Regional Experience in GCC (with IOC/NOC/EPC)
• Understanding of the Market Trends
• Ability to identify issues and areas for improvement
• Ability to prepare models to assess profitability of identified opportunities.
• Ability to develop commercial strategies

Group Company: ADNOC Logistics & Services